Program Assistant/Administrative (Part-Time Hourly)

Description

Ramapo College of New Jersey (RCNJ) develops ethical leaders who serve as change agents across all sectors. The College’s unique interdisciplinary academic structure, its liberal arts core, its size (approximately 5,500 students), and its setting in the foothills of the Ramapo Mountains on the New Jersey/New York border provide an optimal environment for individualized, student-centered learning and leadership development. RCNJ’s designation as “New Jersey’s Public Liberal Arts College” by the State legislature is the foundation from which the College’s commitment to an accessible and transformative undergraduate and graduate education is realized.
Established in 1969, CondeNast Traveler named Ramapo one of the 50 Most Beautiful College Campuses in America. The barrier-free campus occupies 300 acres and is home to 42 bachelor’s degree programs spanning the arts, business, data science, humanities, education, nursing, social work, social sciences, and the sciences. Ramapo College boasts an average student/faculty ratio of 16:1 and an average class size of 21; affording students the opportunity to develop close ties to the College’s exceptional faculty. In addition, the College offers graduate programs leading to master’s degrees in Accounting, Applied Mathematics, Business Administration, Contemporary Instructional Design, Computer Science, Creative Music Technology, Data Science, Educational Leadership, Nursing, Social Work, and Special Education, as well as a Doctor of Nursing Practice. Every degree program is designed and delivered through the collaborative and interdisciplinary efforts of student-centered faculty scholars and staff who are committed to serving the public good through the delivery of an academically rigorous, inclusive, and a transformative collegiate experience. Ramapo is ranked #1 among New Jersey public institutions by College Choice and is recognized as the State’s top college on the list of Best Disability Schools by Great Value Colleges. Further commendations include designation as a “Military Friendly College” in Victory Media’s Guide to Military Friendly Schools, and as a leading college by U.S. News & World Report, Kiplinger’s, Princeton Review, and MoneyMagazine, among others.
JOB SUMMARY
Reporting to the Assistant Dean of Teacher Education, the part-time Program Assistant is responsible for coordinating the support work and performing the administrative functions necessary for the operations of the Teacher Education program and performs other related duties as required.
Pay - $27/hr. and will work up to 29 hours per week.

Examples of Duties

ESSENTIAL DUTIES
Works under the direction of and in collaboration with the Assistant Dean and Teacher Education (TE) program staff to perform the following tasks:

• Supports Outreach/solicitation, onboarding, and coordination of all placement districts/schools
• Supports Recruitment, assignment, and scheduling of all Cooperating Teachers (CTs) and Clinical Supervisors (CSs)
• Sustains and disseminates regular communications to inform, guide, and support clinical interns (CIs), CTs and CSs
• Responds to daily inquiries from student interns, district/school administration, CTs, and CSs
• Supports the administration and sustained oversight of mandated assessments and related data collection aligned to internship, including clinical observations/evaluations, edTPA, CPI (dispositional inventory), and Praxis
• Supports CI, CS and CT orientations
• Provides ongoing schedule support, which requires data entry, facilitation across offices, student inquiries, etc.
• Performs related duties as requested

• Ability to prepare well-written and technically sound reports and communications, as requested by the Assistant Dean of TE
• Reserve meeting space as needed and prepare meeting handouts
• Use College computer systems, software, and platforms to facilitate work and to provide information needed for the functioning of the TE program office
• Attend classes or training, as requested, to improve skills
• Act as a pre-admission point of contact for those seeking entry into the TE program and/or declaring a major in Elementary Education. This includes, but is not limited to, directing students and others seeking service to appropriate staff and faculty and explaining the program application process
• Ability to work with a diverse population, maintain communication with school districts, and maintain a consistent and professional customer-oriented disposition
• Prepare and disseminate correspondence, memoranda, reports, advisement literature, brochures, and agendas for the Assistant Dean of TE, as required or directed

Typical Qualifications

REQUIREMENTS
EDUCATION:
Graduation from an accredited college or university with a Bachelor’s degree is required.
EXPERIENCE:
Related professional experience in an institution of higher education or in education or another field that is directly related to the functions of the position is required.
Administrative assistant work experience in a K-12 school district or undergraduate/graduate teacher education preparation program is preferred.

Supplemental Information

EEO STATEMENT:
Ramapo College is an Affirmative Action/Equal Employment Opportunity Employer. Ramapo has a long history of advocating, advising, and supporting diversity, equity, and inclusiveness. Examples can be found in its mission statement, strategic plans, degree and course offerings, community outreach programs and other diversity programs. Ramapo’s commitment to diversity and inclusion is infused across all facets of the College; where the environment is welcoming, dedicated to social justice, respectful of freedom of expression, focused on educating and having an ongoing conversation regarding cultural competence and the benefits and importance of diversity.

SAME APPLICANTS: If you are applying under the NJ SAME Program, your supporting documents (Schedule A or B letter), must be submitted along with your resume by the closing date indicated above. For more information on the SAME Program visit their Website at: https://nj.gov/csc/same/overview/index.shtml, email: SAME@csc.nj.gov, or call CSC at (833) 691-0404. Please send an email to jehlerma@ramapo.edu confirming you applied through the NJ SAME program.