Program Assistant - Yola At Inglewood

Job Description

Position: Program Assistant

Status: Part-Time, Non-Exempt 

Supervisor: Program Manager, YOLA at Inglewood

Compensation: $20.00/hour

Department: Learning

Founded in 1919, the Los Angeles Philharmonic Association's mission is to perform, present, and promote music in its varied forms at the highest level of excellence to a diverse and large audience, both at the Walt Disney Concert Hall and the Hollywood Bowl. The Los Angeles Philharmonic Association is dedicated to continuing its pre-eminent status in the music world of the 21st century.

Program Summary:

YOLA , A music education program of the LA Phil, provides incomparable and equitable access to a high-quality and intensive music education for more than 1,700 elementary, middle, and high school students from diverse and vibrant communities across Los Angeles at five unique sites. In providing this access, YOLA strives to support young people to leverage their learned skills and artistic identities and create transformational change for themselves and their communities. In 2021, the Beckmen YOLA Center was opened as a purpose-built space for YOLA programming and as cultural arts resource in the city of Inglewood.

Position Summary:

Responsible for supporting the work at YOLA at Inglewood projects within the LA Phil’s learning department. The Program Assistant works in collaboration with the Program Manager and Program Coordinator in the day-to-day operation of YOLA at Inglewood.  Tasks will include administrative support of programs and projects including fall, summer, and spring programming.

This is an entry level opportunity for skilled individuals interested in building a career in arts and orchestral administration. Hours for this position will range between 15 - 25 hours per week.

Job Requirements

Position Elements:

Responsibilities include (but are not limited to):

• Assisting with daily operations, including schedule changes, ensemble rehearsals and student sign in/sign out
• Supporting teachers, students, and parents during programming
• Assisting with student enrollment and attendance
• Assisting with recruitment of new students
• Assisting with instrument inventory
• Assisting with program evaluation and assessment
• Assisting with repertoire distribution for multiple ensembles
• Communications to parents, students, and in-school teachers
• Communicating effectively in written and verbal form with key internal and external colleagues
• Assisting in the creation of schedules, databases/lists, production and event running orders
• Assisting with classroom setup and teardown before and after programming
• Assisting in program documentation and evaluation
• Preparing and proofreading communication pieces including presentations, newsletters, talking points, information for web and social media, and marketing pieces
• Assisting in the support of staff and teaching artists 
• Assisting Learning staff as needed, supporting company-wide educational and community initiatives and related communications, pre-concert and concert duty, etc.
• Other projects and duties as assigned

Interacts with:

• YOLA Site Leadership, Teaching Artists, Musicians, Alumni, and Families
• Learning Department, LA Phil
• Community Partners
• Internal and External Stakeholders

An Equal Opportunity Employer: It is the Los Angeles Philharmonic Association’s policy to provide equal employment opportunity for all applicants and employees. The Association does not discriminate on the basis of race, color, religion, religious creed (including religious dress and religious grooming), sex (including pregnancy, perceived pregnancy, childbirth, breastfeeding, or related medical conditions), sexual orientation, national origin, ancestry, citizenship, age, physical or mental disability, legally protected medical condition or information, genetic information, marital status, gender, gender identity, gender expression, military status, veteran status, or any other basis protected by federal, state, or local law. Consistent with the law, the Association also provides reasonable accommodation for disabled applicants and employees in accordance with the Americans with Disabilities Act (ADA) and the California Fair Employment and Housing Act, for pregnant employees who request an accommodation with the advice of their health care providers, for pregnancy, childbirth or related medical conditions; for employees who are victims of domestic violence, sexual assault or stalking; and for applicants and employees based on their religious beliefs and practices.

The Los Angeles Philharmonic Association will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of the FCIHO