Program Analyst / Aie Site Manager

QED Systems, LLC, is currently recruiting for a Senior Program Analyst, AIE Site Managertojoin our team at Fort Belvoir, VA to support our Product Manager Force Protection Systems (PM FPS) contract.

Duties:

• Represent the AIE Program Office to the Military Installation (Site) and the AIE installation contractor from pre-site survey through the Operations and Sustainment for the AIE install. Act as the interface/intermediary between these organizations. Act as the Program Office SME for the sites assigned. Coordinate site activities, such as:
• Arrange site meetings/visits, participate in conference calls and design reviews with the site and installation contractor.
• Confer with the installation contractor’s Site Manager and Site Points of Contact (POCs) on a weekly basis and reports results to the AIE Assistant Product Manager (APM).
• Confer with the site principals (e.g. Directorate of Emergency Services (DES) Physical Security Lead) for installation updates, issues encountered during fielding, testing, and sustainment.
• Review Government Cost Estimates for the installation and prepare Technical Evaluations of contractor submitted price estimates for the site installation and subsequent modifications.
• Review and assess technical, cost, and schedule data and work with Government staff to identify shortfalls and potential corrective actions.
• Prepare Site Survey/Site Design and Implementation Contracts Packages for awarding new AIE-59 and Pure Fleet Sites.
• Draft, review, staff, file, and update a variety of documents, to include, memorandums, information and issue papers, briefings, e-mails, and meeting minutes. When applicable, documents shall be prepared IAW DoD policies and procedures for the research, development, test and evaluation, and procurement of materiel and shall be sufficiently complete, accurate, and timely to achieve program goals, objectives, and milestones.
• Maintain a list of required documents for assigned programs with corresponding projected need dates.
• Participate and provide input to program functional IPTs, Interim Progress Reviews (IPRs), milestone decisions, and required program updates.
• Coordinate both internal and external conferences, meetings, and reviews for relevant stakeholders, ensuring that locations, phone, and video teleconference lines are properly booked for use; scheduling speakers; developing and providing meeting materials (e.g., day-to-day schedules, agendas, presentations and displays, etc.); and tracking action items as needed. Support each event in person and/or via teleconference, video teleconference, and web conference. In addition, for each meeting conducted, develop meeting minutes and/or an executive summary.
• Provide input to support annual, monthly, and weekly recurring reports, as needed.
• Communicate programmatic issues, concerns, and information.
• Assist in determining appropriate assignments; setting priorities, monitoring progress, and reporting on progress to meet established milestones and deadlines.
• Assist in maintaining program management tools and processes.
• Obtain and maintain all information regarding the projects and events he/she is responsible for managing and provide updates on issues, upcoming meetings, briefings, and taskers related to assigned projects, both orally and in written form.
• Identify, manage, and track risks associated with assigned projects/installations.
• Assist in the review, preparation, and submission of responses to formal taskers related to acquisition and program office operations.
• Monitor/protect acquisition-sensitive materiel.
• Meet assigned deadlines.

Required Experience:

• Must be able to work independently.
• Must be detail oriented and organized.
• Ability to communicate effectively, both orally and in writing, among a variety of audiences.
• Knowledge of the Microsoft Office suite of software, with specific experience in effective use of Outlook, PowerPoint, Excel, Word and Project. Proficiency with Excel.
• Knowledge of DoD and Army installation infrastructure.
• Knowledge of Army Physical Security Program and applicable policies and regulations, preferred.
• Knowledge of the AIE-3 Help Desk Trouble Ticket process and the ability to effectively interact with the site POCs and Sustainment Team in resolving their AIE related issues.
• Capable of travel by air to CONUS and OCONUS locations for up to one (1) month at a time.

Required Clearance:

• ACTIVE CLEARANCE LEVEL REQUIRED: Secret

Qualifications:

• A minimum twelve (12) years’ experience managing Government programs is required of which one (1) year must be supervisory.
• Bachelor’s degree. Four (4) additional years of related experience will substitute for bachelor’s degree.
• Experience in project management, engineering management, DoD acquisition, equipment fielding, or another related subject of comparable complexity and responsibility, preferred.
• Experience reviewing Computer Aided Design and other drawing design packages is preferred.

Travel:

Up to 50% travel is expected for this position. Travel may include continental United States and outside continental United States locations.

Work Environment:

This position will be co-located with the customer and other contractors in Government office spaces.

Physical Demands:

Physical demands of this position include ability to:

• Be independently mobile.
• Communicate effectively with co-workers and customers.
• Withstand prolonged periods of sitting at a desk and computer use.

Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.

Position Type/Expected Hours of Work:

This is a full‐time position, Monday through Friday. Flexibility around core hours.

Additional Information:

Please note this job description is not intended to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Actual assigned tasking will change with or without notice to best support client requirements.

Compensation

QED offers a competitive compensation package for employees. Our total compensation package is value-based and negotiable depending upon the candidate’s specific skills and applicable relevant experience.

QED Systems, LLC provides equal employment opportunities for all persons and prohibits discrimination in employment because of race, color, religion, age, national origin, sex, sexual orientation, creed, gender identity, marital status, veteran status, disability, non-disqualifying disability, or any other protected class.

QED Systems, LLC is an Equal Employment Opportunity and Affirmative Action Employer - M/F/D/V