Program Administrator 2

DEPT OF TRANSPORTATION

Driving the future of transportation with a diverse and innovative team
To

Address: 800 W Washington St, Phoenix, 85007

Salary: $73,543-$96,825

Grade: 24

Anticipated salary:$91,825

Under general direction of the Deputy Division Administrator, and through subordinate supervisors this position is responsible for managing Fuel Tax Reporting of Arizona licensed suppliers, restricted distributors, and 2,900 IFTA licensed carriers. Responsible for managing and monitoring the timely filing and processing of monthly and quarterly reports, as well as the processing of PFTO, Supplier, IFTA and Vendor Refunds. Responsible for comparing data from several sources to verify and ensure accuracy and compliance of fuel tax reports submitted; establish goals and objectives to identify new processes for continuous improvements, builds relationships with internal/external customers; will serve as a witness at administrative hearings. This position may be called upon to drive a state-owned or a private vehicle in the conduct of state business.

This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Responsible for program management of the Fuel Tax Reporting and Fuel Tax Refund Unit, includes establishing goals and objectives for supervisors, manage program activities and coordinate with supervisors and staff, set program priorities and standards for
achieving goals and meeting deadlines.
Through subordinate supervisors, monitor the processing of monthly/quarterly fuel tax reports, ensures accurate and timely reporting and remitting of Arizona fuel taxes. Ensure compliance with local, state and federal regulations pertaining to fuel tax reporting and refund activities. Evaluate and analyze trends anticipate and plan for operational impact and implement course of action.
Provides assistance and makes recommendation to Senior Management in the development and implementation of operational fuel tax policies and procedures for programs to ensure compliance. Provides leadership, coaching and guidance to direct reports and monitors and evaluates performance of direct reports.
Attends frequent meetings, advises and assists Senior Management on complex issues relevant to Fuel Tax programs, laws, policies, and local, state and federal regulations.
Strategic planning activities will include identifying, implementing, and facilitating innovative change; developing and implementing system improvements; and effecting changes necessary to redefine knowledge requirements and integrate increased expertise.
Builds relationships and communicates effectively with internal/external stakeholders on the federal, state, and local levels, including industry groups regarding Arizona Revised Statutes, Administrative Rules, and policies and procedures for the Fuel Tax Unit.

Knowledge of:
Requires knowledge of the principles and methods of managing teams and some
Business practices of the fuel industry
Necessary to consult with division administrator and other senior management to discuss detailed and/or technical solutions and to effectively plan and direct a complex program
Arizona Revised Statutes Title 28, as well as State, and agency policies, rules, and regulations
Skills in:
Possesses a high level of technical expertise necessary to make program or policy-related decisions, as well as a high level of analytical skill necessary to evaluate financial, accounting and fuel tax data
Sufficient to understand, retain, and interpret technical information, legal provisions, regulations, precedents, and general principles and concepts of the fuel industry
Effective verbal and written communication to build relationships, establish rapport, influence
and lead people
Principles of leadership
Ability to:
Make determinations by interpreting and/or incorporating laws, rules, and/or regulations that affect fuel tax reporting and refunds stakeholders
Apply analysis and judgment in both decision making and Performance Measure processes
Analyze needs, to identify key relationships that need to be initiated or improved to further agency mission and goals
Work with partners to identify common goals and negotiate resources to maximize outcomes
Research and resolve problems, even when not covered by instructions or procedures

Possess a bachelor's degree; minimum three years tax and/or accounting experience; minimum two years supervisory experience. Out-of-state travel will be required. This position may be called upon to drive a state-owned or a private vehicle in the conduct of state business.

Must possess and maintain a valid Arizona Driver License.

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Mandatory participation in the Arizona Retirement System (ASRS) is required

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 712-7279. Requests should be made as early as possible to allow sufficient time to arrange the accommodation. ADOT is an Equal Employment Opportunity Employer. All newly hired employees will be subject to E-Verify Employment Eligibility Verification.