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SalaryArizona Department of Education
The Arizona Department of Education is a service organization committed to raising academic outcomes and empowering parents.
GRANTS TECHNOLOGY COORDINATOR
Job Location:
Grants Management Section
Phoenix Location
Posting Details:
Salary: $66,000
Grade: 21
Closing Date: Open until filled
Job Summary:
- Provide help desk support services to external and internal customers with the Grants Management Enterprise (GME) system and Grants Management related questions
- Work with the GME vendor to identify and resolve internal support items caused by system issues and other system related processes
- Conduct testing on GME system processes and procedures
- Rare in-state and out-of-state travel is required for this position
The Arizona Department of Education currently utilizes a hybrid work environment, with up to two days of remote work (contingent upon business needs). Candidates should apply with an ability and willingness to work in-office up to five days per week as business needs necessitate.
This position is available for remote work on a full-time basis within Arizona (including virtual office arrangements).
OR
This position may be available for remote work within Arizona (# days per week in the office/hoteling).
OR
This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.
The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.
Job Duties:
- Identify, track, and seek out deficiencies within the GME system
- Research and facilitate a solution to correct them using Grants Management process and procedures
- Identify and correct issues found through testing through coordination with GME vendor
- Track and test any new GME system changes and enhancements and complete system audits; identify issues with recommendations for resolution
- Make recommendations to the Grants Management Technology Director of GME process and procedure changes and systematic enhancements within the GME system
- Assist Grants Management Technology Director with the assessment of new systems and/or processes by making recommendations as relating to Grants Management functions and policy and procedures
- Support and assist with GME reporting for agency leadership and program office personnel
- Maintain GME system procedures documentation and coordinate, implement, and maintain scheduled GME system audit
- Maintain and create all funding applications and any related procedures in the GME system
- Coordinate and facilitate the process for creating GME Funding Applications with program office personnel, recommending the most efficient system functionality
- Develop requirements for vendor(s), as applicable, based collaboration with program office personnel
- Coordinate, manage, and facilitate with the GME vendor and internal customers fiscal year end processes, including completion report updates in the GME system
- Work/coordinate with ADE Information Technology (IT) to ensure companion access system(s) support GME access and functionality as it relates to internal users
Knowledge, Skills & Abilities (KSAs):
- Working experience with Structured Query Language (SQL)
- Project management, practices and procedures
- Basic technical terms, software and practices as it relates to IT
- Business project management methods, procedures, and practices
- Basic methods and techniques of accounting and fiscal management
- Applicants must have an Associate’s degree in Business, Technology, or related field and/or progressive job-related experience
Skills in:
- Organizational skills that allow for multiple important projects to be managed simultaneously
- Excellent written and verbal communication skills that allow for technical information to be presented clearly to a non-technically oriented audience (system users)
- Interpersonal skills to effectively interact with supervisors, peers, and client personnel
- Advanced skill in using Microsoft Excel, Word, and PowerPoint
Ability to:
- Mange multiple tasks and produce accurate and timely documents, reviews and reports
- Provide great customer service and technical support to internal and external customers
- Conduct research and use analytical processes to identify issues
- Apply creative thinking in developing situations
- Identify complex problems by conducting tests, gathering research, and information relative to a task
- Analyze and identify problems, reason logically, and draw valid conclusions in order to determine and implement an effective course of action
- Communicate effectively both written and verbally
- Review, edit, and evaluate written documents to produce quality products
- Work independently to perform assigned task
Selective Preference(s):
- Experience with GME and/or other systems applications, SharePoint, WordPress, Drupal, and basic HTML
- Experience with grants management business rules, policy, and procedures and grants fiscal management
Pre-Employment Requirements:
- Offers are contingent upon successful completion of all background and reference checks, required documents and, if applicable, a post-offer medical/physical evaluation.
If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.
All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).
Benefits:
- Affordable medical, dental, life, and short-term disability insurance plans
- Top-ranked retirement and long-term disability plans
- Ten paid holidays per year
- Vacation time accrued at 4.00 hours bi-weekly for the first 3 years
- Sick time accrued at 3.70 hours bi-weekly
- Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
- Deferred compensation plan
- Wellness plans
By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.
Retirement:
You will be required to participate in the Arizona State Retirement System (ASRS) upon your 27th week of employment, subject to waiting period. On or shortly after, your first day of employment you will be provided with enrollment instructions and effective date.
Contact Us:
The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 542-3186 or emailing Human.Resources@azed.gov. Requests should be made as early as possible to allow sufficient time to arrange the accommodation.
