Production Assistant

THE JOHN GORE ORGANIZATION is the leading presenter, distributor, and marketer of Broadway theatre worldwide. Under the leadership of theater producer and owner John Gore, its family of companies includes Broadway Across America, Broadway.com, The Broadway Channel, BroadwayBox.com and Group Sales Box Office. Its productions span Broadway, Off Broadway, London’s West End, Japan and 48 North American markets. It has won Tonys in every producing category as well as numerous other Drama League, Drama Desk and Olivier awards.

At The John Gore Organization, a diverse, inclusive, and equitable workplace is one where all employees feel valued and respected, and all voices are valued and heard. We are committed to fostering, cultivating and preserving a culture of equity, diversity, access and inclusion.

Summary

The France-Merrick Performing Arts Center is seeking a motivated, ambitious, organized, outgoing, and dedicated performing arts professional to join the team at the Center as a part-time Production Assistant.

Essential Duties and Responsibilities

Production Assistants will work very closely with the Technical Director/Operations Team at the Center to assist in various capacities including coordination of load-in, show and load-out details for touring local productions and private events. Also responsible for assisting Operations with daily building operations and functions necessary to operate and maintain the complex Duties include:

• Serve as liaison between the backstage operation and the front of house staff, coordinating the opening of the house and the commencement and close of each performance;
• Communicate with Company Manager and/or other appropriate production personnel as necessary when emergency situations arise;
• Communicate and coordinate with front of house personnel on show requirements;
• Prepare all settlement documents for night of show settlements;
• Submit payroll in a timely manner to the payroll department;

• Work with Staff Assistants to maintain union personnel files;
• Protect the Theatre from damage by employees or traveling crews;
• Ensure that safe practices are being followed by all personnel working the call;
• Assist in various accounting duties;
• Organize, scan, and file all financial settlements;
• Coordinates the technical needs for future performances/events at the Theatre;
• Cares for and maintains theatrical stage equipment;
• Maintains sound and lighting equipment;
• Other duties as assigned

Competencies

To perform the job successfully, an individual should demonstrate the following competencies:

• Cooperation
• Establishes and maintains effective relations
• Exhibits tact and consideration
• Offers assistance and support to co-workers
• Works cooperatively in group situations
• Works actively to resolve conflicts
• Quality Management
• Looks for ways to improve and promote quality
• Demonstrates accuracy and thoroughness

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily, the requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

• High School Diploma required. College degree and Live Theatre experience preferred;

Language Skills

• Ability to read, analyze, and interpret common articles, contracts, and financial reports.
• Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community.
• Ability to effectively present information to top management, public groups, and/or boards of directors.

Mathematical Skills

• This position requires basic knowledge of budgeting and data entry. A solid understanding of basic accounting and spreadsheets is required.

Reasoning Ability

• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Ability to deal with problems involving several concrete variables in standardized situations.

Computer Skills

To perform this job successfully, an individual should have knowledge of Microsoft Office. Proficiency in Microsoft Excel is preferred.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to:

• Stand
• Walk
• use hands to finger, handle, or feel
• reach with hands and arms
• climb or balance and stoop, kneel, crouch, or crawl

The employee must frequently lift and/or move up to 25 pounds.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally exposed to:

• a great deal of walking, including up and down ramps and staircases;
• high, precarious places
• tight, restricted areas

The noise level in the work environment is usually moderate.

Acknowledgement

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.

Applicants for employment in the U.S. must possess work authorization which does not require sponsorship by the employer for a visa.

VACCINATION REQUIREMENT

All employees working in our offices or affiliated venues are required to obtain and maintain up-to-date COVID-19 vaccinations. Those (i) who are disabled or who have a qualifying medical condition that contraindicates a COVID-19 vaccination, or (ii) who objects to being vaccinated on the basis of a sincerely held religious belief, observance or practice may request an exemption from the vaccination requirement.

EQUAL EMPLOYMENT OPPORTUNITY

The John Gore Organization is an equal opportunity employer and affords equal employment opportunity to all applicants regardless of race, color, religion, gender, creed, national origin, age, disability, sexual orientation, veteran status or any other legally protected classification under local, state or federal laws.

HIRING PRACTICES

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification or position. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

The John Gore Organization’s recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. The John Gore Organization may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, Internet recruiting, job fairs, college recruiting and search firms.

Job Type: Part-time

Pay: $25.00 per hour

Schedule:

• 4 hour shift
• 8 hour shift
• Day shift
• Evening shift
• Monday to Friday
• Morning shift
• Weekends as needed

Work Location: In person