Procurement Specialist

• Processes requisitions into procurement orders for routine and non-routine, repetitive and some non-repetitive, materials, equipment, and services.
• Identifies and selects suppliers based on various criteria, including safety, assurance of supply, quality, service, cost and innovation; considers requisitioner input, applies experience with prior purchases, current agreements and situations, may seek additional input from others. Administers Supplier/Contractor Pre-qualification requirements relating to Safety and Risk.
• Coordinates transportation and logistics requirements by selecting appropriate transportation method for items purchased; may coordinate with a third-party logistics provider; may participate in transportation provider audits
• Works closely with maintenance, operations, engineering, environmental, laboratory, health & safety and training on a daily basis, and with legal in negotiating terms and conditions
• Negotiates terms and conditions (T&C's), hourly labor/equipment rates, mark-ups, prices, etc., with Supplier/Contractor to obtain the best possible outcome for company. Develops and monitors procurement agreements by gathering and analyzing data and/or assisting with preparing and processing bid invitations. Participates in and may prepares for supplier qualification and/or performance audits
• Monitors PO's, contracts, and suppliers for open PO's/contracts, contacts suppliers, and takes action to assure materials and services are delivered when needed; monitors supplier performance. Assists in development of performance measures and may update said measures. May participate in vendor audits. Applies appropriate tax handling of PO's by identifying and properly coding tax exempt items and preparing tax exemption certificates. May train other buyers
• Solicits bids to obtain or verify pricing; occasionally per corporate guide >$50,000; occasionally for procurement agreements and/or projects
• Identifies bidders and prepares bids considering requisitioner input and applying experience with prior purchases and situations. May seek additional input from others. Conducts pre-bid meetings and job walks.
• Prepares RFx and manages sourcing events for purchases of goods and/or services >$100,000. Conducts bid evaluations.
• Prepares goods and services agreements including master agreements.
• Reconciles invoices for payment by working with AP. Seeks understanding and works with AP to prevent future discrepancies. Recommends process changes to department manager
• Prepares procurement requisitions for department

Demonstrated proficiency in existing procurement and/or inventory control systems. Strong knowledge of contract administration, and buying/purchasing business with ability to apply this knowledge. Advanced reading and writing skills required. Ability to negotiate terms and conditions, labor/equipment rates, mark-ups, prices, etc.   Basic computer skills with proficiency in Microsoft Office Suite , ability to organize and analyze data; ability to lead teams; advanced reading and writing skills; ability to perform intermediate mathematical calculations; basic negotiating skills, ability to work independently. May be required to attend daily and weekly safety meetings, lead safety meeting talks as scheduled and complete legally required ePrism safety training modules depending on assignment. Working knowledge of procurement and/or inventory control computer systems; basic refinery knowledge; working knowledge of the procurement/ contracting business and ability to apply this knowledge in a global business environment. The ability to effective communicate with others, both written and verbal communication skills; detail oriented. Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages and volumes. Ability to apply common sense understanding to carry on instruction furnished in written, oral or diagram form and solve problems.

Preferred Skills:
Some accounting background and experience with eProcurement systems is preferred.