Procurement Specialist 1 / 2 Flex (Pcn 060025)

Are you looking start a job that provides ample job enhancement and career opportunities?
The Department of Family and Community Services (DFCS) in Juneau is looking for a detail-oriented individual eager to join its Procurement Team in a flex position that can either immediately place you as Procurement Specialist 2 (PS 2) or introduce you to procurement as a Specialist 1 (PS1) and provide the training needed to advance.

What you will be doing:
This position primarily orders equipment and services from standing State contracts. It also serves as the Department property officer, coordinating property inventory and managing the department's many fleet vehicles. Attention to detail is crucial, as duties require entering transactions into the State's integrated accounting within IRIS.
While experience with IRIS is an advantage, it isn't a requirement. Training on both IRIS and procurement will be provided.
Formal training, mentoring, self-study, and on-the-job experience will bring you to full proficiency in all areas of procurement.

Our organization, mission, and culture:
The Department of Family and Community Services (DFCS) mission statement of is "To provide support, safety, and personal well-being for vulnerable Alaskans."
There are four main divisions within DFCS. Alaska Pioneer Homes, Alaska Psychiatric Institute, Division of Juvenile Justice, and the Office of Children's Services. There is also a fifth division of DFCS, Finance & Management Services (FMS). FMS supports the other four divisions with administrative, leasing/facilities, fiscal/budget management, grants, and procurement services.

The benefits of joining our team:
Our procurement team is dedicated to continual improvement, adopting best practices, and helping members cultivate the career path best suited to their interests. This position affords a supportive and appreciative team environment both for individuals who prefer to master the duties of a position and remain in it for the long term, and for those who seek to advance. The Procurement Specialist job series at the State of Alaska has a well-defined career path beginning with the PS1 (Range 14) through PS5 (Range 21). Experience as a Procurement Specialist is a pre-requisite for the Contracting Officer job series and is also applicable to qualifying for the Administrative Officer job class.
This position offers paid leave accrual, paid holiday leave, health, vison, and dental plan, and participation in the State of Alaska's SBS retirement program with a 100% state match of funds in place of social security. For an overview of all the plans offered by the Division of Retirement and Benefits see https://drb.alaska.gov/help/plans.html for additional information.
The working environment you can expect:
Working in the office is required. Our offices are located on the newly renovated Fifth Floor of the Court Plaza Building on Main Street in downtown Juneau within easy walking distance of restaurants, shopping, and public transportation. Parking is provided. Workstations have new furniture and ergonomic sit/stand desks.

Who we are looking for:
Strong reading, verbal, and written communication skills. Ability to interpret rules and regulations and think critically (to question, analyze, interpret, and evaluate) and make sound decisions. Strong customer service skills and solid work habits including proofreading, prioritizing tasks, and promptness. Working knowledge of Adobe, MS Word, Excel, and Microsoft Outlook.
To view the general description and example of duties for this position please visit following link:https://www.governmentjobs.com/careers/Alaska/classspecs Procurement Specialist level 1:
Any combination of education and/or experience that provides the applicant with competencies in

• Analytical Thinking/Problem Solving: uses a logical, systematic, sequential approach to address problems or opportunities or manage a situation by drawing on one's knowledge and experience base and calling on other references and resources as necessary.
• Attention to Detail: Is thorough when performing work and conscientious about attending to detail.
• Computer Skills: Uses computers, software applications, databases, and automated systems to accomplish work.
• Oral and Written Communication: Expresses information (for example, ideas or facts) to individuals or groups effectively, taking into account the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral and written presentations; listens to others, attends to nonverbal cues, and responds appropriately.
• Reading Comprehension: Understands and interprets written material, including technical material, rules, regulations, instructions, reports, charts, graphs, or tables; applies what is learned from written material to specific situations.

Equivalent to those typically gained by:
Any combination of preparatory post-secondary education and/or experience in business administration, logistics, supply chain management, project management, or a related field performing property control, purchasing, contract administration, writing or approving solicitations, explaining contracting requirements, developing or approving product specifications or, developing or approving a scope of work for para-professional and/or professional services.
Procurement Specialist level 2:
Any combination of education and/or experience that provides the applicant with competencies in:

• Analytical Thinking/Problem Solving: uses a logical, systematic, sequential approach to address problems or opportunities or manage a situation by drawing on one's knowledge and experience base and calling on other references and resources as necessary.
• Computer Skills: Uses computers, software applications, databases, and automated systems to accomplish work.
• Contracting/Procurement/Property Control: Knowledge of various types of contracts, techniques, or requirements for contracting or procurement, contract negotiation and administration; procedures for routine and non-routine purchases; practices and methods used for property control activities, including acquisition, storage, accounting, and controlled property excess.
• Oral and Written Communication: Expresses information (for example, ideas or facts) to individuals or groups effectively, taking into account the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral and written presentations; listens to others, attends to nonverbal cues, and responds appropriately.
• Reasoning: Identifies rules, principles, or relationships that explain facts, data, or other information; analyzes information and makes correct inferences or draws accurate conclusions.

Equivalent to those typically gained by:
Any combination of preparatory post-secondary education and/or experience in business administration, logistics, supply chain management, project management, or a related field performing property control, purchasing, contract administration, writing or approving solicitations, explaining contracting requirements, developing or approving product specifications or, developing or approving a scope of work for professional services.
Special Note:
"Competencies" means a combination of interrelated knowledge, skills, abilities, and behaviors that enable a person to act effectively in a job or situation.
"Typically gained by" means the prevalent, usual method of gaining the competencies expected for entry into the job.
"Training" and "education" in this guidance are synonyms for the process of acquiring knowledge and skills through instruction. It includes instruction through formal and informal methods (such as classroom, on-line, self-study, and on-the-job), from accredited and unaccredited sources, and long-duration (such as a post-secondary degree) and short-duration (such as a seminar) programs.
Some positions in the series may require an Alaska driver's license.


DOCUMENTS REQUIRED AT TIME OF INTERVIEW

• Three (3) professional references with daytime phone numbers who can attest to the competencies above.

LEGAL EMPLOYMENT
The State's online recruitment system, Workplace Alaska, requires applicants to certify that they have a legal right to accept employment in the United States. It is the responsibility of the employee to maintain the appropriate documentation to accept or continue legal employment. The State of Alaska does not function in the role as an employer sponsor.
THIS RECRUITMENT IS FOR ALASKA RESIDENTS ONLY
Please be sure to check our residency definition to determine if you qualify.
FLEXIBLY STAFFED
This position is flexibly staffed. The level of the job offer will be based on the selected candidate's credibly possessed and proven competencies. If hired at the lower level, you will be promoted to the higher level after completing the training plan and demonstrating competency in the work.

COVER LETTER
A cover letter is not required for this position.Your complete application, including supplemental questions that will be used as a writing sample, will be used to determine which applicants will advance to the interview phase of the recruitment and selection process.
SUPPLEMENTAL QUESTIONS
For your application to be evaluated you must answer the Supplemental Questions. Be specific in your answers and tell us how you acquired the relevant experience. Please use complete sentences and proof-read your submissions when answering the supplemental questions. Your responses will be considered a writing sample and will be used to determine which applicants will advance to the interview phase of the recruitment process.

EDUCATION
To verify education being used to meet the required minimum qualifications, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials being used to meet the minimum qualifications for a position and are required with each application. (Unofficial are okay, please ensure that the institution/URL name is listed on the transcripts). Transcripts can be attached at the time of application, provided at the time of interview or if not provided, transcripts will be required prior to appointment.
SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION
Education completed in foreign colleges or universities may be used to meet the above requirements, if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence when applying. Omission of required documentation listed will result in an incomplete application and you will not receive further consideration.
NOTE: The State of Alaska does not provide VISA Employer sponsorships.

WORK EXPERIENCE
When using work experience not already documented in your application, please provide the employer's name, your job title, dates of employment, and whether full-or part-time. Applications will be reviewed to determine if the responses are supported, and minimum qualifications are clearly met. Work experience needed to meet the minimum qualifications must be documented in the application. If the application does not support minimum qualifications, the applicant may not advance to the interview and selection phase of the recruitment. A resume will not be used to determine that minimum qualifications have been met for the position in which you are applying.
If you are currently or previously been appointed to a flexibly staffed position, please ensure your work experience within a flexibly staffed position indicates the actual dates employed at each level. Ensure your time and any subsequent flex promotion(s) are documented as a separate position. This is required as there are minimum qualifications that require experience at a particular level in which the lower level may not be considered. If this information is not accurately reflected in your application this may cause the processing of your application for consideration to be delayed.

NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety. Noting "see resume or CV" or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting.

MULTIPLE VACANCIES
This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants a...