Financial & Procurement Specialist

Summary
POSITION OVERVIEW - This position is located in the Clerk's Office of the United States District Court. It is a shared services position, which provides support to the United States District Court and United States Probation & Pretrial Services Office, including divisional offices in Fairbanks and Juneau.
This job is open to

• The public
  U.S. Citizens, Nationals or those who owe allegiance to the U.S.

Duties
The incumbent is responsible for assisting in the financial operations of the court to include procuring supplies, equipment, miscellaneous services, and assists in performing day-to-day building management issues.
REPRESENTATIVE DUTIES -

• Procure supplies, equipment, services, and furnishings from government and non-government sources through new contracts, competitive bids or existing government contracts. Plan and coordinate time and deliver of purchases.
• Assess requests for goods and services by ensuring that they are allowable under limitations, restrictions, and policies, as well as determining availability of funds. Review account records of each functional allotment and reconcile accounts. Ensure that accounts have funds available for items being purchased. Prepare spreadsheets to track certain expenditures.
• Adhere to the Guide to Judiciary Policy and Judiciary Procurement Program Procedures for procurement practices and all financial and accounting duties and responsibilities.
• Identify and maintain lists of vendors and sources of supply for goods and services. Review, evaluate, verify, and process invoices and prepare payment requests.
• Act as office liaison with the General Services Administration regarding office physical needs, such as heating, cooling, lighting, and cleaning. Monitor, coordinate, and react to day-to-day facilities management issues.
• Participate in purchase research for new or replacement office equipment, arrange for maintenance of office equipment, maintain appropriate equipment logs and take routine usage readings.
• Monitor project work. Assess, document, prioritize, and respond to project problems.
• Assist in the coordination of renovation projects and coordinate moves in the main or divisional offices, as required.
• Serve as a Level 3 contracting officer and meet continuing education requirements.
• Perform other duties as assigned.

Requirements
Conditions of Employment
https://www.akd.uscourts.gov/.
Qualifications
The successful candidate must be a high school graduate or equivalent with a minimum of two years of specialized experience. Progressively responsible clerical or administrative experience that is in, or closely related to, the work of the position and which has demonstrated the particular knowledge, skills, and abilities to perform the position's duties successfully and involves the routine use of automated software and keyboarding for word processing, data entry and report generation. For example: Financial Technician: progressively responsible clerical or administrative experience that provided knowledge of the rules, regulations, practices, and principles of financial administration and/or accounting; and involved the routine use of automated financial and accounting systems or other computer-based systems and applications such as word processing, spreadsheets, or databases.
Must have a professional demeanor, be self-motivated, hold themselves accountable to high professional standards, and possess excellent time management and organizational skills, as well as strong verbal and written communications skills.
Education
Please read the "Qualifications" section.
Additional information
BENEFITS - The U.S. District Court falls within the Judicial Branch of the U.S. Government. Judiciary employees serve under the "Excepted Appointment" and are considered "At-Will" employees. As such, employment may be terminated by either the employer or the employee with or without cause. Benefits include participation in the Federal Employees' Retirement System which contributes to the Social Security Retirement Program, Federal Employees' Health Benefits, Federal Employees' Group Life Insurance, Thrifts Savings Plan (similar to a 401(k) plan with employer matching contributions), paid holidays and annual/sick leave accrual. An overview of Federal Judiciary benefits is accessible at: https://www.uscourts.gov/careers/benefits.

• Benefits
  Review our benefits

How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Please read the "Next steps" section for more information.

• Benefits
  Review our benefits
• Required Documents
  As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.
  Please read the "How to Apply" section.
  If you are relying on your education to meet qualification requirements:
  Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
  schools accredited by accrediting institutions recognized by the U.S. Department of Education.
  Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
• How to Apply
  Qualified candidates must email the following items in a single PDF document to HR@akd.uscourts.gov in the following order:
  
  1. A cover letter detailing how your qualifications meet the job requirements;
  2. A chronological resume;
  3. At least three professional references with current contact information; and
  4. A completed, Application for Judicial Branch Federal Employment, form AO 78.
  
  Agency contact information
  Human Resources
  Email
  HR@akd.uscourts.gov
  Address
  United States District Court, District of Alaska
  222 W. 7th Avenue, Box 4, Rm 229
  Anchorage, AK 99513
  US
  Next steps
  Applicants must be United States citizens or eligible to work in the United States. This position is subject to mandatory electronic direct deposit of salary payments. The Court reserves the right to modify the conditions of this job announcement, or to withdraw the announcement, without prior written or other notice. All information provided by applicants is subject to verification and background investigation. Applicants are advised that false statements or omission of information on any application materials may be grounds for non-selection, withdrawal or an offer of employment, or dismissal after being employed.
  The United States District Court is an Equal Opportunity Employer
• Fair and Transparent
  The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
  
  • Equal Employment Opportunity (EEO) Policy
  • Reasonable accommodation policy
  • Financial suitability
  • Selective Service
  • New employee probationary period
  • Signature and false statements
  • Privacy Act
  • Social security number request

Required Documents
Please read the "How to Apply" section.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
How to Apply
Qualified candidates must email the following items in a single PDF document to HR@akd.uscourts.gov in the following order:

1. A cover letter detailing how your qualifications meet the job requirements;
2. A chronological resume;
3. At least three professional references with current contact information; and
4. A completed, Application for Judicial Branch Federal Employment, form AO 78.

Agency contact information
Human Resources
Email
HR@akd.uscourts.gov
Address
United States District Court, District of Alaska
222 W. 7th Avenue, Box 4, Rm 229
Anchorage, AK 99513
US
Next steps
Applicants must be United States citizens or eligible to work in the United States. This position is subject to mandatory electronic direct deposit of salary payments. The Court reserves the right to modify the conditions of this job announcement, or to withdraw the announcement, without prior written or other notice. All information provided by applicants is subject to verification and background investigation. Applicants are advised that false statements or omission of information on any application materials may be grounds for non-selection, withdrawal or an offer of employment, or dismissal after being employed.
The United States District Court is an Equal Opportunity Employer
Fair & Transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

• Equal Employment Opportunity (EEO) Policy
• Reasonable accommodation policy
• Financial suitability
• Selective Service
• New employee probationary period
• Signature and false statements
• Privacy Act
• Social security number request