Procurement Mgr 1

The Associate Director of Campus Procurement reports to the Director/Chief Procurement Officer and is responsible for managing and directing the purchasing activities of the campus. Campus Procurement provides procurement and supply management services to the UCLA campus (excluding UCLA Medical Center), identifies sources, negotiates pricing, terms, and conditions, establishes price reasonableness, and awards contracts for goods and services, including consulting services and government subawards, leveraging roughly $625 million in annual expenditures. Develops, structures, negotiates and administers contractual documents that establish business relationships with contractors, customers and/or partners. Collaborates with internal partners as well as legal staff to structure contracts. Professional contracting services are provided in compliance with system-wide and campus policies and procedures. Analyzes contracts to ensure compliance with all applicable laws, rules, regulations and policies. Advises management of contractual rights and obligations and provides interpretation of terms and conditions. Manages a team that supports the teaching, research, and community service mission of the University, applying performance measures and ensuring the timely and cost-effective acquisition of goods, services, the food program for the residence halls, and research subawards. Handles high-profile negotiations and RFx personally as needed. Campus Procurement is a component of Campus Procurement, which also oversees Strategic Sourcing, and the BruinBuy e- procurement application.
Qualifications for Position
Qualifications Required/Preferred
Extensive work experience in procurement at a similar level of complexity and responsibility.
Required
Strong leadership, organizational and administrative skills related to procurement, preferably developed within a large, complex organization and demonstrated ability to implement process improvements to enhance productivity and streamline work processes.
Required
Excellent negotiation skills and demonstrated ability to establish effective supplier relationships and performance expectations for suppliers and alliances.
Required
Working knowledge of the overall supply process employed at large, complex organizations including receiving, shipping, purchasing operations, strategic sourcing, e-procurement, supply operations, common carriers, suppliers, administrative functions, and personnel involved.
Required
Demonstrated ability to utilize Purchasing systems effectively and perform complex, qualitative Requests for Proposal (RFP) as well as Requests for Quote (RFQ) and Requests for Information (RFI).
Required
Working knowledge of general ethical concepts that guide relationships between buyer and seller and techniques to maintain effective supplier alliances and of internal control concepts and techniques. Knowledge of external and internal audit practices and expectations.
Required
Demonstrated ability to develop and implement strategic planning processes, benchmarking, organizational performance measures. Identify diplomatically, yet assertively and constructively short and long-range goals, establishing priorities, motivating and supporting individual and group achievement. Ability to identify and utilize aspects of the organizational culture to improve productivity.
Required
Demonstrated ability to interact diplomatically, yet assertively and constructively, with customers, so that long and short-term goals are served. Ability to function effectively in a crisis and maintain equanimity.
Required
Demonstrated ability to analyze complex information and formulate logical and objective conclusions and action plans. Ability to articulate analysis, options and conclusions orally and in writing.
Required
Demonstrated ability to communicate effectively, using appropriate vocabulary considering the audience, for the purposes of influencing, informing, eliciting, counseling, persuading, mediating, negotiating in groups and one-on-one and to work collaboratively with peers, subordinates, and upper management. Demonstrated ability to satisfy customers, providing quality services and products tailored to meet their needs.
Required
Demonstrated ability to apply technology in improving organizational effectiveness and to acquire, allocate, and optimize the use of physical resources.
Required
Demonstrated skill in prioritizing assignments, delegating and assigning accountability, and organizing tasks to complete work in a timely manner in an environment characterized by tight deadlines and competing and frequently changing priorities.
Required
Demonstrated working knowledge of and demonstrated ability to apply human resource concepts and practices including performance evaluation, job description and position classification, compensation, training, progressive discipline, union relations, arbitration, claims and grievances and in creating and maintaining teams and harmonious working relationships among subordinates to maintain good morale, stimulate productivity and motive employees.
Required
Ability to supervise and advise employees who supervise others and to convey to them supervisory philosophies and ethical standards.
Required
Writing skills to write clear and effective performance evaluations, job descriptions, and correspondence. Demonstrated expertise in contracting principles and practices, methods and procedures used in competitive revenue and procurement agreements, including value analysis and sources selection techniques, applicable rules, regulations, laws, policies, guidelines and practices.
Required
Demonstrated skill in negotiating contract terms and conditions, including the development of and response to Requests for Proposal (RFPs); working knowledge of business transactional systems, including procurement and contract development and management systems.
Required
Demonstrated skill to apply, interpret, and implement complex policy, technical and legal concepts to a wide variety of situations, and to use mature judgment in resolving related issues and problems.
Required
Demonstrated strong interpersonal relationship skills both in one-on-one and group situations. Demonstrated ability to work effectively in a team environment.
Required
Excellent project management skills, including the ability to set project objectives, determine and address potential barriers; identify required resources, identify process steps and milestones; and adjust action plans to achieve desired outcomes.
Required
Excellent written, verbal and interpersonal communication skills, including the ability to deal with broad and diverse constituencies at all levels of management, with strong customer service orientation and skills.
Required
Demonstrated skill in performing under the pressure of frequent interruptions, conflicting demands, changing priorities, and heavy workloads.
Required
Knowledge of ethical standards as it applies to management of staff; demonstrated managerial skills, including the ability to hire, train, evaluate, motivate and discipline staff; demonstrated working knowledge of human resources concepts.
Required
Extensive knowledge of ethical standards and internal controls in a financial department in a large complex organization.
Required
Four-year undergraduate degree, with a preference for a law degree from an accredited institution, a degree in Supply Chain Management or a Master's degree in business management or finance (or equivalent combination of education and experience).
Required
Ability to travel for purposes of University business (0-10%).
Required