Procurement Assistant

Bobst Group North America is the sole North American distributor for Bobst Group SA, manufacture of converting equipment for the printing and packaging industry. Reporting to the Supply Chain Manager, This function is responsible for resolving outstanding balances through documented findings; and making decisions for account resolution while delivering customer service in support of corporate and enterprise goals. In this function, post payments, and research unresolved inquiries / issues related to open invoices

Responsibility

Operational planning

· Post line item payments and adjustments to accounts within a timely manner

· Balance receipts on individual batches on a daily basis.

· Reconcile daily batches

· Process invoicing and adjustment as requested on individual need basis

· Perform research and document on various computer systems customer information regarding current status, payment expectations, notes of conversations and other relevant information

· Provide supporting documentation

Procurement

· Request for quotations and place purchase orders, track deliveries and keep close contact with the spare parts suppliers and their performance.

· Manage a portfolio of local suppliers, tracking and ensuring delivery performances to reach our customers’ needs.

· Collaborate with procurement, purchasing and pricing teams to ensure US Bobst procurement strategy

Master Data

· Enter and maintain the master data in the BNA ERP (MFG PRO) in link with BOBST other ERP (SAP)

Critical Skills

· Good knowledge of Accounting systems, MFG PRO & SAP are an asset (MRP, PP)

· Experience for tracking and performing premium reconciliations for payment received against invoice amount billed

• Advanced level of knowledge in MS Excel
• Excellent communication skill, able to interact with, Technical Support, Customer services, R&D and Finance
• Building-out inter-departmental processes and touch points
• Establishing strong, cross-functional relationships

Requirements

· Knowledge of best practices in Accounting / invoicing practices

· Exposure to other supply chain disciplines (Warehousing, Transports and Distribution)

· Bachelor’s degree in related field, Manufacturing preferred

· 3-5 years of experience Accounting / invoicing practices is strongly preferred. Related Finance experience of a technical nature will be considered

Job Type: Full-time

Pay: From $50,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Work Location: Hybrid remote in Parsippany, NJ 07054