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SalaryOur upscale Montessori Preschool and childcare is seeking a school receptionist/Administrative Assistant to join our team. We are primarily looking for a 2:00-6:00 individual, with an opportunity for more hours in the summer.
Job Description
Perform a variety of administrative and clerical tasks including providing support to our Head of School and leadership team. Assist in general school and office needs and support the admission process. Provide customer service to clients and staff. Promote organization values, mission and vision.
Reports to:
Program Director/Head of School
Responsibilities
- Answer and direct phone calls promptly.
- Organize and schedule appointments/ maintain calendar.
- Schedule meetings and take detailed minutes.
- Maintain laundry room, lobby, conference & meeting rooms and performance spaces.
- Write and distribute emails, correspondence memos, letters, and forms.
- Assist in the preparation of regularly scheduled reports.
- Maintain filing system and records.
- Order/maintain supplies and research new deals and suppliers.
- Assess needs and research and present solutions.
- Maintain contact lists.
- Book travel/field trips/off-site school events/ etc.
- Provide general support to visitors.
- Act as the point of contact for internal and external clients.
Experience, Skills & Qualities
- Exceptional customer service skills
- Self-managing and self-motivated with an ability to work as a part of a team.
- Knowledge of office management systems and procedures a plus
- Proficiency in MS Office (Excel and PowerPoint, in particular)
- Excellent organizational and time-management skills and the ability to prioritize work and meet deadlines (ability to get things done)
- Attention to detail and problem solving skills.
- Excellent written and verbal communication skills
- Familiarity or experience within an education community is a plus.
- Must be flexible and have a positive attitude.
Education Requirement
- Bachelor's Degree (desired but not required)
Benefits
- Medical, dental, vision, 401K- Available for staff members over 30 hrs.
- Daily organic meals
- Accrued Vacation Time and Paid public holidays- after 90 days.
- Additional vacation between Christmas and New Year
- Continuing education and personal development
Job Type: Full-time
Pay: $19.00 - $22.00 per hour
Job Type: Full-time
Pay: $19.00 - $22.00 per hour
Expected hours: 25 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee discount
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 4 hour shift
- Day shift
- Monday to Friday
Experience:
- Administrative: 3 years (Preferred)
Work Location: In person
