Private Event Rental Coordinator

Private Event Rental Coordinator

Location: Nordic Northwest, Portland, Oregon

Hours: 3/4time with opportunity for growth, flexible schedule: days, evenings, weekends

Supervisor: Executive Director

Nordic Northwest is seeking an energetic, organized and professional Private Event Rental Coordinator. Is responsible for marketing, selling and coordinating Private Event Rentals. This position is the primary point of contact in communication and coordination of private rental events from giving tours, providing bids for rental costs, interacting with clients and troubleshooting problems. Responsibilities also include: event set-up and take down of room furnishings & equipment; implementing event logistics; guest interactions and operating/troubleshooting audio/visual equipment.

Nordic Northwest

Founded in 1986, Nordic Northwest is a non-profit corporation focused on the five Nordic nations of Denmark, Finland, Iceland, Norway and Sweden. The mission of Nordic Northwest is to:

· Highlight, honor, educate, communicate, promote and celebrate Nordic culture and traditions, ancestral, modern and contemporary.

· Provide value and serve members by developing and making available and accessible Nordic cultural and educational programming that is rich, authentic and forward looking.

Private Event Coordinator Primary Responsibilities

· Market and sell venue rentals for Private Events at Nordia House such as weddings, corporate meetings & functions, retreats, dinners and all types of celebrations.

· Responds to inquiries and provides information for external parties to rent Private Event space.

· Provides engaging tours of to prospective clients.

· Processes bids, contracts, deposits, insurance coverage and all event related documents.

· Schedules private rental events.

· Corresponds in a timely manner to clients inquires.

· Meets with clients prior to events to coordinate and plan day of needs and room/grounds set-up.

· Implements rental events, sets room/grounds preparation, greets clients and responds to their event needs, event coverage and take down/clean-up.

· Be able to operate basic audio/visual equipment.

· Coordinate rental event activities with Broder Söder Catering Director.

· After event thank client.

· Set-up and take down of furnishings, equipment and signage for Private Events.

· Tidy/clean event space and areas so it is welcoming to guests.

· Operate technical equipment & software such as lighting, audio, visual, live streaming, Zoom, PowerPoint, etc. Monitor and troubleshot problems during events and meetings.

· Welcome and greet guests.

· Assist with cultural programming events when needed.

Qualifications and Qualities

· Excellent customer service.

· Beginner knowledge of equipment to operate sound, audio and video for events.

· Good communication skills, interacting with a wide variety of groups; staff, volunteers, guests, donors, clients and vendors.

· The ability to prioritize and perform multiple tasks with minimal supervision.

· Organized and detail oriented and able to keep accurate records and follow-up.

· Proficient in Microsoft Office products.

· Resourceful, dependable and effective problem solver.

· Collaborative and team oriented.

· Supportive of Nordic Northwest’s mission.

· Demonstrate patience, sense of humor and flexibility.

· High School diploma with some college education preferred.

Physical Requirements

· Frequent evening and weekend hours and occasional long hours.

· Exertion of up to 50 pounds of force to lift, carry, push, pull or otherwise move objects.

· Valid driver's license is preferred.

Job Type: Part-time

Pay: $22.00 - $25.00 per hour

Expected hours: No more than 30 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Evenings as needed
• Extended hours
• Weekends as needed

Work Location: Hybrid remote in Portland, OR 97223