Preschool Administrative Assistant

Kids R Kids Space Center is looking for a bright and energetic Administrative Assistant. Teamwork is a main focus, along with a positive and professional attitude. Must enjoy working in a fast paced environment and show individual initiative in daily work to support the pre-school team.

PRE-SCHOOL RESPONSIBILITIES

• Create student directory/student roster and develop and maintain filing system for all present and past students.
• Update and maintain student files with completed registration forms, payment information, packet forms and medical records.
• Facilitate enrollment process for all students
• Enter/edit pre-school registration forms; enter registrations into the computer, changes and transfers.
• Process Food Program
• Handle all operating office functions pertaining to the School
• Process payments and keep records updated for all current and new students.
• Maintain security of the building at all times when the school is open, clear guests for student pick up or drop off.
• Keep supply of registration packets available.
• Be available to answer questions and resolve issues as they arise for families.
• Support Director by providing administrative support as required.

ADMINISTRATIVE RESPONSIBILITIES

• Answer phone calls and direct parent inquiries to director or teacher
• Assume additional responsibilities as requested from time to time.

FACILITY EXPECTATIONS

• Ensure all licenses and current employee roster are posted on wall where everyone can see them.

Qualifications

• 3.-5 Years of experience in an administration role.
• Proficient in all Microsoft programs
• Excellent communication skills, both oral and written
• Must be detail oriented, able to prioritize, multitask, with the capability to handle heavy phone call volume and multiple individual requests.
• Must be able to proficiently operate all office equipment, including but not limited to: computers, applicable software, printer, fax machine, copier, etc.
• Must be able to interpret a variety of instructions furnished in written, verbal, or scheduled form.
• Must be able to speak clearly and distinctly using correct English.
• Maintain a professional appearance and manner at all times while at work.
• Must have positive customer service attitude.