Pre-Construction Assistant

Position Summary

The primary functions are to contribute to the growth and profitability of the company through supporting the pre-construction and estimating staff in delivering exceptional project proposals and meeting the clients' needs while maintaining company values. This role is instrumental in the pursuit, planning and execution of projects bid in the local market as well as coordinating with the other departments to ensure cohesion at the company level.

ESSENTIONAL JOB DUTIES:

• Tracking, updating, and preparing at consistent intervals various Excel sheets for the Company, Pre-Construction and Estimating Teams including current & past project history.
• Participate in a weekly workload/backlog/pipeline coordination meeting.
• Assist in the preparation of the Preconstruction “Kick-Off” meetings as needed.
• Maintaining Insurance Certificate files & uploading new & renewed Certificates to project files.
• Assist in the conversion of Employee Resumes to the Stella May Resume Format.
• Maintaining organized filing system.
• Assist in developing Pre-Construction manual.
• Receive Phone Calls & Voicemail messages and deliver to appropriate recipient(s).
• Maintain office supplies and records; order stock as needed.
• Other miscellaneous tasks include project management contract/project concerns, sending emails, and proficient use of all Office 365 related applications.

Competencies

• Proficient at MS Office Suite (Excel, Word, Outlook, Teams, 365) and Adobe.
• Accuracy in all tasks assigned.
• Proficient communication skills, both written and oral, with ability to follow up with team members and management.
• Organizational management and developmental skills.
• Ability to professionally handle conflicts and confrontations.
• Ability to manage multiple projects and prioritize tasks in a fast-paced environment.
• Ability to perform at elevated levels in an ever-changing work environment.
• Ability to identify and resolve potential problems proactively.
• Self-motivated with the ability to work under minimal supervision.
• Strong decision-making and problem-solving abilities.
• Ability to think critically and make sound decisions in demanding situations.

Position Requirements

• Punctuality and Strong attendance record.
• Excellent time management and attention to detail.
• Must be organized and maintain orderly workspace.
• Strong research and analytical skills.
• Must be coachable – able to listen and follow directions.
• Able to meet deadlines and adaptable to all situations.
• Working knowledge of office equipment.
• Reflect and uphold the mission and values of the Company.
• Other duties as assigned.

Physical Demands/Requirements

• The following physical demands are representative of those that must be met to successfully perform the essential functions of this job: Employee must be able to stand and sit for extended periods of time, and to stoop, bend, and crouch as required to perform key duties.

Job Type: Full-time

Pay: $20.00 - $34.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off

Schedule:

• 8 hour shift

People with a criminal record are encouraged to apply

Ability to Relocate:

• Edgewood, MD 21040: Relocate before starting work (Required)

Work Location: In person