Pre-Audit Clerk Ii (Sr-13)

NOTE: Qualified applicants will be required to take an online exam. Applicants are required to test alone in a quiet, distraction-free area using a reliable computer with a high-speed internet connection, a microphone, a webcam (internal or external), and a Windows or Apple Operating System. Applicants who do not meet the system requirements will be provided an opportunity to take the online exam on site.
Prepares, pre-audits and processes all vouchered claims against the County and/or reviews and controls EDP input and output of payroll data; maintains appropriate control records and files; compiles and tabulates statistical data; or supervises and participates in performing the full range of clerical pre-auditing work in a large department involving vouchered claims and/or payroll claims for compliance with federal, State and/or departmental rules;and performs other related duties as required.
Distinguishing Characteristics:
This class differs from that of Pre-Audit Clerk III in that the Pre-Audit Clerk II independently performs the full range of pre-auditing work in the County's central agency or supervises and participates in performing the full range of clerical pre-auditing work for a large department involving vouchered claims and/or payroll claims. Work activities and personal contacts are maintained with staff of the department, and the pre-audit section of the County's central agency; whereas the Pre-Audit Clerk III supervises and participates in the performance of pre-auditing all voucher and payroll claims submitted for payment by all departments and agencies in the County's central agency.The following are examples of duties and are not necessarily descriptive of any one position in this class. The omission of specific duties statements does not preclude management from assigning such duties if such duties are a logical assignment for the position and are consistent with the class concept.

• Examines voucher claims to determine their validity as to available appropriations, proper coding, correct funding, etc.
• Checks supporting documents such as invoices, purchase orders, contracts, etc.
• Checks for accuracy and/or propriety of extensions, totals, object symbols, vendor or payee information, etc.
• Checks discrepancies with department and vendors for correction thereof.
• Verifies prices of contracted items in accordance with prepared schedule.
• Prepares computations and extensions of payroll deductions such as taxes, retirement, credit union, garnishments, United Way Fund, health plan, union dues and other assignments.
• Verifies computations of fractional pay periods, overtime, hazard pay, suspensions, termination, leaves, etc.
• Maintains control records of all mandatory and voluntary deductions; prepares summary reports on payroll data.
• Receives, reviews, and pre-audits payroll timesheets for compliance with Federal, State and/or departmental laws, regulations, rules, policies and procedures.
• Supervises and participates in clerical pre-auditing and electronic payroll entry work for a large department to ensure payroll is entered properly, audited, and executed bi-monthly.
• Supervises lower level clerks, and trains new users on computerized timecard tracking system and assists supervisors with input and analysis of payroll.
• Works closely with County's central agency to ensure payroll deductions for all employees are accurate.
• Verifies and tallies overtime, reallocations, promotions, time lost, leave without pay, temporary assignment, temporary reallocations, hazard pay differential, split-shift, stand-by and other pay adjustments.
• Advises users and supervisors on the methods, procedures, and requirements for filing and processing of payroll related documents.
• Responds to inquiries from employees and supervisors with regard to payroll and deduction information.
• Explains payroll procedures and payroll figures to departmental personnel as necessary.
• Maintains sick and vacation leave records and prepares reports.
• Conducts historical edits on timesheets and leave records.
• Post-audits the payroll register to assure that adjustments were properly processed.
• Operate adding machines, calculator, computer, and other office machines in the performance of assigned duties.
• Performs other related duties as required.

This is an amendment to the class specification for the class, PRE-AUDIT CLERK II, approved November 19, 1970; amended February 22, 1993, effective September 1, 2015.
APPROVED September 13, 2016Training and Experience: (1) A combination of education and experience substantially equivalent to graduation from high school and four years of clerical experience, two of which shall have involved the preparation, review, and record maintenance of either payroll, purchasing or processing of claims.
Knowledge of: arithmetic, procedures for preparing and processing payrolls and claim vouchers; purchasing and contracting procedures and forms; filing methods; office practices and procedures.
Ability to: make and verify arithmetical computations rapidly; compile and tabulate fiscal data; prepare reports; understand, interpret, and apply laws, ordinances, rules and regulations, and fiscal policies of the department; establish effective working relationship with others.
Health and Physical Condition:
Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper for performance of the duties.
Physical Effort Grouping: Light
Employment Type: Permanent Full-Time