Address
Form of workSalary: $3,589.00 Monthly
Location : Oahu, HI
Job Type: Full-Time Permanent
Job Number: 159223
Department: Various Departments
Opening Date: 10/01/2022
Closing Date: Continuous
Position Information
Pre-audits and processes a variety of vouchered or payroll claims against the City and County; and performs other related duties as required.
Current Vacancies:
Additional Job Information
Applications must be submitted online at to be accepted.
Some notifications will be sent via e-mail. You are responsible for monitoring instructions and correspondence from this office by checking your e-mail account in a timely manner. To ensure proper delivery, please make sure you:
- use a valid e-mail account;
- verify your e-mail address is entered correctly on your GovernmentJobs account;
- are subscribed to e-mail notices;
- check your spam folders; and
- add and to your contact list.
Notifications may also be sent via text message if opted into the service. Data and text messaging fees apply.
Minimum Qualification Requirements
At time of application, you must be a citizen, national or permanent resident alien of the United States or a non-citizen eligible under federal law for unrestricted employment.
EDUCATION REQUIREMENT:
Equivalent to graduation from high school. Responsible work experience which demonstrated the ability to perform the essential functions of the job may be substituted for education.
EXPERIENCE REQUIREMENT:
Four (4) years of clerical experience, two (2) of which shall have involved purchasing, payroll, account record keeping, the preparation and processing of vouchers and statements, or similar activities.
Such experience must have demonstrated knowledge of claims pre-auditing procedures; record keeping and filing methods and systems; the use of standard office machines, and the ability to pre-audit claims; make arithmetical computations; compare names and numbers; keep records and prepare simple reports; work harmoniously with others; etc.
Examples of Qualifying Experience: Payroll Clerk, Accounting Clerk, Accounts Payable Clerk
Substitution: Business school or college will substitute on a month-for-month basis for up to two years of the general clerical experience. There is no substitution for the two years of experience requiring purchasing, payroll, account recordkeeping, preparing and processing of vouchers and statements or similar activities.
Education obtained outside of the United States must be comparable to a degree earned at a regionally-accredited college/university in the United States. In order to receive credit for the education, a foreign credential evaluation (FCE) must be provided. We also reserve the right to request further information about your academic program, evidence of comparability, or an original transcript.
Verification Requirement: You must submit evidence of your education in order to receive credit for the substitution. Please attach an electronic copy of your diploma and/or official transcript which shows the embossed seal to your application. Or mail in a photocopy of your diploma and/or official transcript to the following address: Department of Human Resources, 650 South King Street, 10th Floor, Honolulu, HI 96813. Copies will not be returned. Unofficial transcripts will not be accepted. All information on your diploma and/or official transcript must be legible in order to receive credit.
Examination Process
EDUCATION AND EXPERIENCE EVALUATION:
In addition to meeting the above minimum qualifications, your application will be further evaluated. Your score will be based on the quality, quantity, and/or recency of your education and experience. Failure to provide sufficient information may result in your application being rejected or your receiving a lower grade.
EXAMINATION WEIGHT:
Education and Experience Evaluation...............................................100%
What are the benefits of being a City Employee?
-- Vacation: Employees may earn up to 21 days per year.
-- Sick Leave: Employees may earn up to 21 days per year.
-- Holidays: 13 days a year; 14 days during election years.
-- Training and Development: Computer, career, and personal enhancement courses are offered; curriculum designed for employee, supervisory, and management development.
-- Medical, Dental, Prescription Drug, and Vision Care: Various health insurance plans are available. Premiums are subsidized by the City and deductible from pre-tax income for participants of the Premium Conversion Plan (PCP).
-- Group Life Insurance: No cost for eligible employees.
-- Deferred Compensation Plan: Invest in your future...choose to defer part of your pre-tax income for retirement.
-- Retirement Plan: The Employees' Retirement System (ERS) of the State of Hawaii administers retirement benefits for State and County employees. Employee contribution required.
-- Commuter Choice Pre-Tax Benefits: Employees may designate certain transportation expenses (TheBus, LOTMA, Vanpool Hawaii, etc.) as a pre-tax item
-- Parking: Some job locations offer parking on-site; others may have access to parking at low monthly rates.
-- Direct Deposit: Direct deposit of paychecks to a designated financial institution is available.
-- Employee Assistance Program (EAP): Confidential, professional counseling and resource referral.
-- Public Service Loan Forgiveness (PSLF) Program: A federal program forgiving the balance of federal student loans for individuals working in public service. For program requirements and additional information, please visit:
To view additional information, please visit our page.
* All benefits as stated above, are subject to eligibility requirements and to legislative and/or negotiated changes. Individuals are responsible for any related fees or charges that may apply.
01
When applying for this position, please thoroughly complete the Education, Work Experience, and Supplemental Question sections of your application. The information provided in these sections, particularly the job-specific Supplemental Questions, will be used to determine whether you meet the qualification requirements for the job and your final score. Failure to provide detailed and complete information may result in your application being rejected or you receiving a lower score. If you have no experience in a particular area, indicate "none." Please do not submit resumes in place of completing any of these sections.
02
EDUCATION & EXPERIENCE REQUIREMENT: The position of Pre-Audit Clerk II (SR-13) requires applicants to have a combination of education and experience substantially equivalent to graduation from high school AND four (4) years of clerical experience, two (2) of which shall have involved purchasing, payroll, account recordkeeping, the preparation and processing of vouchers and statements, or similar activities.
Do you meet the education AND experience requirements?
03
Describe your experience in performing payroll activities. indicate which position listed in the Work Experience section of your application where you had such experience, the size of the payroll you handled (the number of individuals/employees), the payroll process and activities you handled, and the amount of time you spent on payroll functions.
04
Describe your duties and responsibilities in reviewing payment or payroll documents for correctness, propriety and legality as they apply to rules, regulations and procedures (such as Collective Bargaining Agreements, worker's compensation and temporary disability) prior to submission for final payments. indicate which position listed in the Work Experience section of your application where you had such experience, the kind of documents you reviewed and checked for correctness, propriety and legality, and the process you followed in reviewing the documents (explaining step-by-step what you did starting from receiving the documents to making payments).
05
Describe in full detail your account recordkeeping experience (e.g., general bookkeeping, accounts payable, accounts receivable work). Indicate which position(s) listed in the Work Experience section of your application where you had such experience, explain what type of documents or entries you processed, the volume of documents or entries you processed monthly, and the amount of time you spent on account recordkeeping work compared to your other work.
06
Describe your clerical experience in purchasing, the preparation and processing of vouchers or statements, or similar activities. indicate which position listed in the Work Experience section of your application where you had such experience and provide specific examples of such work.
Required Question
Location : Oahu, HI
Job Type: Full-Time Permanent
Job Number: 159223
Department: Various Departments
Opening Date: 10/01/2022
Closing Date: Continuous
Position Information
Pre-audits and processes a variety of vouchered or payroll claims against the City and County; and performs other related duties as required.
Current Vacancies:
- Three vacancies with the Department of Budget and Fiscal Services, two in the Accounts Payable section and another in the Payroll section.
Additional Job Information
Applications must be submitted online at to be accepted.
Some notifications will be sent via e-mail. You are responsible for monitoring instructions and correspondence from this office by checking your e-mail account in a timely manner. To ensure proper delivery, please make sure you:
- use a valid e-mail account;
- verify your e-mail address is entered correctly on your GovernmentJobs account;
- are subscribed to e-mail notices;
- check your spam folders; and
- add and to your contact list.
Notifications may also be sent via text message if opted into the service. Data and text messaging fees apply.
Minimum Qualification Requirements
At time of application, you must be a citizen, national or permanent resident alien of the United States or a non-citizen eligible under federal law for unrestricted employment.
EDUCATION REQUIREMENT:
Equivalent to graduation from high school. Responsible work experience which demonstrated the ability to perform the essential functions of the job may be substituted for education.
EXPERIENCE REQUIREMENT:
Four (4) years of clerical experience, two (2) of which shall have involved purchasing, payroll, account record keeping, the preparation and processing of vouchers and statements, or similar activities.
Such experience must have demonstrated knowledge of claims pre-auditing procedures; record keeping and filing methods and systems; the use of standard office machines, and the ability to pre-audit claims; make arithmetical computations; compare names and numbers; keep records and prepare simple reports; work harmoniously with others; etc.
Examples of Qualifying Experience: Payroll Clerk, Accounting Clerk, Accounts Payable Clerk
Substitution: Business school or college will substitute on a month-for-month basis for up to two years of the general clerical experience. There is no substitution for the two years of experience requiring purchasing, payroll, account recordkeeping, preparing and processing of vouchers and statements or similar activities.
Education obtained outside of the United States must be comparable to a degree earned at a regionally-accredited college/university in the United States. In order to receive credit for the education, a foreign credential evaluation (FCE) must be provided. We also reserve the right to request further information about your academic program, evidence of comparability, or an original transcript.
Verification Requirement: You must submit evidence of your education in order to receive credit for the substitution. Please attach an electronic copy of your diploma and/or official transcript which shows the embossed seal to your application. Or mail in a photocopy of your diploma and/or official transcript to the following address: Department of Human Resources, 650 South King Street, 10th Floor, Honolulu, HI 96813. Copies will not be returned. Unofficial transcripts will not be accepted. All information on your diploma and/or official transcript must be legible in order to receive credit.
Examination Process
EDUCATION AND EXPERIENCE EVALUATION:
In addition to meeting the above minimum qualifications, your application will be further evaluated. Your score will be based on the quality, quantity, and/or recency of your education and experience. Failure to provide sufficient information may result in your application being rejected or your receiving a lower grade.
EXAMINATION WEIGHT:
Education and Experience Evaluation...............................................100%
What are the benefits of being a City Employee?
-- Vacation: Employees may earn up to 21 days per year.
-- Sick Leave: Employees may earn up to 21 days per year.
-- Holidays: 13 days a year; 14 days during election years.
-- Training and Development: Computer, career, and personal enhancement courses are offered; curriculum designed for employee, supervisory, and management development.
-- Medical, Dental, Prescription Drug, and Vision Care: Various health insurance plans are available. Premiums are subsidized by the City and deductible from pre-tax income for participants of the Premium Conversion Plan (PCP).
-- Group Life Insurance: No cost for eligible employees.
-- Deferred Compensation Plan: Invest in your future...choose to defer part of your pre-tax income for retirement.
-- Retirement Plan: The Employees' Retirement System (ERS) of the State of Hawaii administers retirement benefits for State and County employees. Employee contribution required.
-- Commuter Choice Pre-Tax Benefits: Employees may designate certain transportation expenses (TheBus, LOTMA, Vanpool Hawaii, etc.) as a pre-tax item
-- Parking: Some job locations offer parking on-site; others may have access to parking at low monthly rates.
-- Direct Deposit: Direct deposit of paychecks to a designated financial institution is available.
-- Employee Assistance Program (EAP): Confidential, professional counseling and resource referral.
-- Public Service Loan Forgiveness (PSLF) Program: A federal program forgiving the balance of federal student loans for individuals working in public service. For program requirements and additional information, please visit:
To view additional information, please visit our page.
* All benefits as stated above, are subject to eligibility requirements and to legislative and/or negotiated changes. Individuals are responsible for any related fees or charges that may apply.
01
When applying for this position, please thoroughly complete the Education, Work Experience, and Supplemental Question sections of your application. The information provided in these sections, particularly the job-specific Supplemental Questions, will be used to determine whether you meet the qualification requirements for the job and your final score. Failure to provide detailed and complete information may result in your application being rejected or you receiving a lower score. If you have no experience in a particular area, indicate "none." Please do not submit resumes in place of completing any of these sections.
- I certify that I have read and understand the above statements.
02
EDUCATION & EXPERIENCE REQUIREMENT: The position of Pre-Audit Clerk II (SR-13) requires applicants to have a combination of education and experience substantially equivalent to graduation from high school AND four (4) years of clerical experience, two (2) of which shall have involved purchasing, payroll, account recordkeeping, the preparation and processing of vouchers and statements, or similar activities.
Do you meet the education AND experience requirements?
- Yes, I meet the education and experience requirements, and will answer the following questions.
- No, I do NOT meet the education and experience requirements.
03
Describe your experience in performing payroll activities. indicate which position listed in the Work Experience section of your application where you had such experience, the size of the payroll you handled (the number of individuals/employees), the payroll process and activities you handled, and the amount of time you spent on payroll functions.
04
Describe your duties and responsibilities in reviewing payment or payroll documents for correctness, propriety and legality as they apply to rules, regulations and procedures (such as Collective Bargaining Agreements, worker's compensation and temporary disability) prior to submission for final payments. indicate which position listed in the Work Experience section of your application where you had such experience, the kind of documents you reviewed and checked for correctness, propriety and legality, and the process you followed in reviewing the documents (explaining step-by-step what you did starting from receiving the documents to making payments).
05
Describe in full detail your account recordkeeping experience (e.g., general bookkeeping, accounts payable, accounts receivable work). Indicate which position(s) listed in the Work Experience section of your application where you had such experience, explain what type of documents or entries you processed, the volume of documents or entries you processed monthly, and the amount of time you spent on account recordkeeping work compared to your other work.
06
Describe your clerical experience in purchasing, the preparation and processing of vouchers or statements, or similar activities. indicate which position listed in the Work Experience section of your application where you had such experience and provide specific examples of such work.
Required Question
