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SalaryPARK CITY MUNICIPAL CORPORATION
JOB DESCRIPTION
JOB SUMMARY:
The Police Records Clerk/Terminal Agency Coordinator (TAC) receives and maintains all records within the Public Safety Department and supports the department as assigned and/or directed. The Police Records Clerk coordinates multiple tasks simultaneously and autonomously, works well in a team environment, and needs little to no supervision to complete daily tasks. By offering an engaging and rewarding work environment, the person in this role elevates opportunities to experience professional satisfaction and develop an understanding of the role played in the success of the Park City Police Department. The ideal candidate is someone who possesses good organizational skills, is personable, and will enjoy interacting with Police Officers and community members.
TYPICAL DUTIES:
- Processes and tracks all GRAMA (Government Records Access and Management Act) record requests, including: video request from divisional, departmental, law enforcement, prosecutorial and judicial personnel as well as the general public.
- Ensures that any information is disseminated in accordance with policy, statutes, and laws.
- Maintains Records Officer certification through the Utah State Archives.
- Fulfills TAC (Terminal Agency Coordinator) and/or Alternate TAC duties for the department in compliance with legal standards. Manages departmental user access, monthly National Crime Information Center validations, Uniform Crime Reporting and biennial compliance audits.
- Attends annual required conferences and successfully completes associated certifications.; attends other trainings as available to ensure compliance with best practices.
- Collaborates with officers, staff, and representatives from other agencies to ensure that information is appropriately disseminated in relation to record release.
- Manages Report Approvals through department software; ensures proper coding and completion of reports; facilitates referrals to outside agencies.
- Maintains files of original paperwork and purges records in accordance with the Park City Municipal Retention Schedule/state law.
- Compiles monthly, bi-annual, and yearly statistical reports, and contributes data for the department annual report.
- Prepares weekly police case information for local media outlets in accordance with department policy and state statute.
- Processes Expungement orders and background/records check requests.
- Greets and assists the general public.
MINIMUM QUALIFICATIONS:
- Associate’s degree.
- Experience in administrative and clerical work.
- Ability to pass a thorough background check/pre-employment screening processes.
PREFERRED QUALIFICATIONS:
- Bachelor’s degree.
- Police Records/GRAMA experience.
- Knowledge of basic law enforcement and local government services.
- Notary Public or ability to obtain Notary Public within first 6 months of employment.
BENEFITS:
- Health Insurance: Medical, dental, prescription, disability, and health savings accounts
- Monthly health insurance premiums for employee’s share range from $0 - $200
- Retirement Options – Utah Retirement System (URS) – traditional/Roth IRA and life insurance
- Pay for Performance Program – annual bonuses available up to 5% of base pay
- Vacation Accrual starting at 10 hours/month, increasing with every 5 years of service
- 140 hours/year sick leave; 120 hours/year family sick leave
- Paid Parental Leave
- 13 Paid Holidays
- Training & Development Opportunities
- Housing Allowance for employees who live in the Park City School District
- Employee and family membership to the Municipal Athletic and Recreation Center (MARC) and Ice Rink; employee membership to the Park City Library; and discounts at the Park City Golf Course
