Police Records Clerk

Police Records Clerk

Posting No: 24-003

Posting Dates: : 1/23/2024 : until filled

Brief Description of the Police Records Clerk position:

Under general supervision of the Executive Assistant, performs responsible police clerical work, acts as department custodian of records and performs any related work as required. All work is performed in accordance with established policies and procedures.

Education and Experience Requirements:

High school diploma or equivalency. Valid Texas Operator Driver’s License within 30 days. Experience as a government Records Clerk or a related field is highly preferred.

Essential Functions:

This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent.

• Police Records Clerk maintains the records filing system and/or database used to manage, access, and preserve electronic and paper records of criminal justice activities.
• Assist, provide information, and responds to questions and concerns from the general public, departmental staff, and other agency personnel in person, electronically, by mail and phone.
• Receives calls for service from individuals at the police department and forwards information to the Communications Center.
• Responds to public information requests from the public, media, and other state or local agencies in accordance with state law and city and departmental polices.
• Collect statistical data and review case files for compliance and accuracy with state and federal mandated reports.
• Assists with records management for all records of the police department including their retention, destruction, and transformation to long-term retention methods such as scanning and digital media. Performs management information functions, which include computer data entry and searches; performs clerical skills as may be required, including preparation of letters, reports, forms, warrants, and statements.
• Must demonstrate effective verbal and written communication skills.
• Collects fees for copies of reports, permits, and other matters and issues receipts. Insures daily deposit of any monies from this department is accurate.
• This position requires working knowledge of modern office practices, programs, and equipment.
• Comprehends and applies rules and regulations, and applicable laws and ordinances. Maintains a detail oriented and organized filing system.
• Has the ability to handle and maintain confidential information. Assists with special projects as directed by the Chief of Police.
• This position may be assigned other duties such as assisting with Property and Evidence or Communications.
• May attend meetings, conferences, and training in order to maintain work proficiency.
• May testify in court proceedings.
• Regular attendance is required. Performs other duties as assigned.

FLSA: Non-exempt Hours: Full-time 8 am – 5 pm Salary Range: $22.12/hr.

NOTE: To be considered for this position, you must complete and submit a City of Decatur Employment Application between the job posting dates. To apply visit: https://www.decaturtx.org/jobs.

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The City of Decatur does not discriminate on the basis of race, color, national origin,

sex, religion, age or disability in employment or the provision of services.

AN EQUAL OPPORTUNITY EMPLOYER

Job Type: Full-time

Pay: From $22.12 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift

Ability to Relocate:

• Decatur, TX 76234: Relocate before starting work (Required)

Work Location: In person