Personal and Executive Assistant

The Personal and Executive Assistant is responsible for providing comprehensive administrative and personal support to the company's executives. This role involves a wide range of tasks, including managing calendars, organizing meetings, handling correspondence, and assisting with personal matters. The Assistant is expected to be highly organized, detail-oriented, and able to handle confidential information with discretion.

Key Responsibilities:

Calendar Management:

• Schedule and coordinate appointments, meetings, and travel arrangements for executives.
• Ensure all commitments and deadlines are met and conflicts are resolved efficiently.

Communication Management:

• Manage and screen phone calls, emails, and other correspondence.
• Draft, proofread, and edit documents, reports, and presentations.

Meeting Support:

• Prepare meeting agendas, documents, and presentations.
• Attend meetings, take minutes, and follow up on action items.

Travel Arrangements:

• Arrange domestic and international travel, including flights, accommodations, and transportation.
• Prepare itineraries and handle travel-related expenses.

Office Management:

• Maintain a well-organized office environment, ensuring supplies are stocked and equipment is functioning.
• Oversee administrative tasks such as filing, record-keeping, and document management.

Personal Assistance:

• Assist with personal tasks and errands for the executives, such as scheduling personal appointments and managing household matters.
• Handle personal purchases and handling of personal expenses

Confidentiality:

• Handle sensitive and confidential information with the utmost discretion and professionalism.

Prioritization:

• Assess the importance and urgency of tasks, ensuring that the executives' time is maximized effectively.

Project Support:

• 
  Assist with special projects and research as required, often involving data analysis and report preparation.

Qualifications:

• Bachelor's degree or equivalent experience.
• Proven experience as an Executive Assistant or Personal Assistant in a similar role.
• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Proficiency in office software (e.g., Microsoft Office Suite, Google Workspace).
• Ability to multitask, work under pressure, and adapt to changing priorities.
• High level of discretion and the ability to handle sensitive information with confidentiality.
• Strong problem-solving and decision-making skills.
• Flexibility and willingness to work outside regular office hours if necessary.

Additional Information:

• The role may require occasional overtime and flexibility to accommodate the executives' schedules.
• Some travel with the executives may be necessary.
• The Personal and Executive Assistant is expected to build strong working relationships with other team members, vendors, and external contacts