People and Culture Operations Associate

Organizational Summary:
After School Matters is a Chicago-based nonprofit organization that annually offers after-school and summer programs to nearly 19,000 Chicago high school teens to explore and develop their talents while gaining critical skills that will set them up for success in college and beyond.
Thirty years later, now known as After School Matters, our program has engaged more than 400,000 Chicago teens and is the nation’s largest and most successful provider of after-school and summer programs for high school teens. No other organization offers programs to high school students at the scale and quality that we do.
We offer paid apprenticeships led by professionals in the fields of arts, communications and leadership, sports, and STEM (Science, Technology, Engineering, and Math). Our nationally respected youth development model has been replicated in cities across the country and earned us the City Livability Award from the U.S. Conference of Mayors.
Programs take place at community locations throughout the city, including three ASM buildings: downtown at Gallery 37 Center for the Arts, the Michael and Karyn Lutz Center in Belmont Cragin, and the Pullman community at Gately Park.
Currently, After School Matters’ annual operating budget is approximately $35M and employs approximately 500 staff across the organization.
For more information, visit www.afterschoolmatters.org.
Summary of Position:
The People and Culture Associate supports the People and Culture Director and department to equip staff to achieve the organization’s mission. The People and Culture is a key member of the People and Culture team, supporting the Program team, which is the largest department overseeing all teen programming.
In addition, the People and Culture Associate provides administrative support, assists with special projects, and provides customer service to employees.
The People and Culture Associate is a full-time position.
Major Duties and Responsibilities:

• Assists in the offer process for seasonal instructors (employee instructors, campus liaisons, Chicago Park District Instructors, Site Supervisors) during programing sessions (Summer, Fall, Spring).
• Maintain employee personnel files including creating new employee records and properly allocating active, terminations and I-9’s.
• Assist in planned internal audits including compliance with background checks, proof of vaccination, sexual harassment trainings and other employment documents.
• Enter data for personnel actions including new hires, transfers, promotions, and terminations for hourly and salaried employees.
• Serve as the backup contact for onboarding and offboarding, People and Culture and self-service (time and attendance, personnel profile, direct deposit, etc) overview at new employee orientation (NEO) process in ADP.
• Send onboarding and offboarding communications for Programs staff to cross-functional departments.
• Support payroll administration and People and Culture submissions to the Payroll Department for Programs staff.
• Complete Task Orders to Chicago Public Schools.
• Serve as a back-up to the People and Culture Partners in responding to Unemployment Claims request for payroll and timecards documentation.
• Ensure ASM employees, partners, and vendors receive superior service in the areas of human resources and administrative support.
• Other Duties as assigned

Physical Demands:
The physical demands here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must be able to sit and work at a computer for long periods of time.

Supervisory Responsibilities:

• None

Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is not exposed to weather conditions.
• The noise level in the work environment is usually moderate.

Knowledge, Skills and Abilities:

• Excellent attention to detail and ability to reliably enter data
• Ability to clearly relay step-by-step instructions via phone and email
• Discretion to keep personnel data confidential
• Commitment to providing respectful and empathetic customer service
• Ability to work independently and in a collaborative setting
• Ability to travel to After School Matters sites as needed.

Qualifications:

• Bachelor’s Degree Required
• Some experience performing administrative work (e.g., data entry, basic office tasks) required
• Basic experience using Excel, especially filtering data, is preferred

Additional Requirements:
Staff are required to provide proof of COVID-19 Vaccination or have an approved medical or sincerely held religious beliefs exemption prior to starting employment. If a medical or sincerely held religious belief exemption is approved, weekly Polymerase Chain Reaction (PCR) testing is required part of any reasonable accommodation.
How to Apply:

• Apply by submitting a resume, cover letter, and application here

EEO:
After School Matters is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, ancestry, national origin, religion, sex, sexual orientation, gender identity, disability, protected veteran status, military discharge status, age, marital status, parental status, or source of income.

WRh5LXIrUP