Payroll Specialist

• Administer payrolls for all employees in the organization, including pay calculations, garnishments, calculating final termination payouts, and balancing of federal, state, and local taxes for a multi-state company, consistent with federal and state wage and hour laws.
• Administer regular preparation of relevant reports, including weekly, monthly, quarterly, and year-end reports necessary for accounting and financial statement reporting. Miscellaneous reporting duties as requested.
• Lead various year-end processing duties including reporting, taxes, and W-2s.
• Maintain and update personnel records in the HRIS system, including approval of new hires, transfers, promotions, terminations, and other employee record changes as requested.
• Maintain and monitor timecard entries and approvals for managers and employees on a weekly basis, and functions as a backup for managers and employees for timecard adjustments.
• Responsibility for administrative payroll functions including scanning, filing of HR payroll documents into the electronic filing system.
• Responsibility for research of new payroll laws for new IMA locations and registration of new tax entities and liabilities (federal, state and local).
• Provide support for employment verifications and unemployment claims.
• Act as primary point of communication for internal clients (Directors, HRBP’s, Managers, IT, Accounting, Legal).
• Assist associates with questions or concerns regarding payroll policies and procedures.
• Assist Director of Payroll with RSA processing and M&A activity
• Responsible for documenting and maintaining payroll team procedures and policies.
• Perform other payroll related duties and projects as assigned.
• Support and demonstrate IMA’s core values.
• Value and understand the importance of diversity, equity, and inclusion among all IMA associates.

• Minimum 5 years of payroll or related experience required 
• Bachelor’s Degree preferred
• CPP preferred
• Exceptional analytic and math skills required
• Proficiency with Microsoft Office products (specifically PowerPoint, Outlook, Word, and Excel) required 
• Sound judgment, maturity, and the ability to handle sensitive and confidential information with discretion
• Ability to work in a fast-paced environment
• Strong attention to detail and organization skills

 

This Job Description is not a complete statement of all duties and responsibilities comprising this position.

 

#LI-AB1

 

The IMA Financial Group, Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.  In addition to federal law requirements, The IMA Financial Group, Inc. complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.

Being a part of IMA has its benefits. When you become part of the IMA family, you become eligible to take part in our valuable benefits and rewards package designed to benefit you, your family, and your life. Our plans are cost-effective, convenient and provide progressive ways for staying healthy, protecting loved ones, pursuing financial security and living a full and balanced life. This role is eligible for the following:
Annual Performance Bonus, Stock Purchase, Medical Plans, Prescription Drugs, Dental, Vision, Family Assistance Program, FSA, HSA, Pre-Tax Parking Plan, EcoPass, Montly Parking Reimbursement, 401(k), Life/AD&D, Accident, Critical Illness, Long Term Care, Short-term Disability, Long-term Disability, Business Travel Accident, Identity Theft, Paid Time Off, Paid Holidays, Sabbatical, Gift Matching, Health Club Reimbursement & Fitness Device (Fitbit), Personal and Professional Development

We’ve built a reputation for putting our associates first

What if we told you that you could be an integral part of an entrepreneurial, expanding company, develop lasting relationships, earn competitive benefits, plus claim part ownership? It’s this unique ownership business model that makes working at IMA so appealing.

 

We work in teams. We sell in teams. We win and prosper as a team

We provide support systems and resources that enable each of our associates to focus on what they do best. And as an independent company based in the Midwest, we’re big enough to write business all over the world and small enough to implement your ideas quickly.
 

We are recognized nationally as a leader in our industry.

• 2020-2023 Business Insurance Magazine Best Places to Work in Insurance
• 2023 Inc. Magazine’s Best Workplaces
• 2023 Denver Business Journal’s Best Places to Work
• 2022-2023 Connecticut Top Work Places
• 2021-2023 Inc. 5000’s List of Fastest Growing Companies
• 2019-2022 Civic 50 Colorado Honoree Recognizing 50 Most Community-Minded Companies
• 2022-2023 Kansas City Business Journal’s Best Places to Work
• 2021-2023 Los Angeles Business Journal’s Best Places to Work
• 2021-2023 The Salt Lake City Tribune Top Work Places
• 2021-2022 Puget Sound Business Journal’s Washington’s Best Workplaces
• 2021-2022 Wichita Business Journal’s Best Places to Work, #1 in extra-large category
• 2021 Dallas Business Journal’s Best Places to Work
• 2021 Alaska Journal of Commerce’s Best Workplaces in Alaska
• 2021 Wichita Business Journal’s Fastest Growing Companies List