Payroll Manager

Payroll Manager

May 2024 | Minneapolis/Hybrid | Full-Time

Hello Hello! So you’re interested in joining us? Welcome, we’re happy you’re here.

When you Join Alight, you’ll find…

A team with deep experience in co-designing solutions that create new value around the world. We know we need to always be better, and we believe in the power and abundance of everyday people, everywhere, to change the world with us.

A culture of radical accountability to our customers –as we help build a meaningful life for and with the displaced, we ask them what they want and then deliver on it.

An organization that refuses to settle for anything less than delivering human-worthy services.

If you are looking to be part of a living, breathing, ever-changing organization full of disrupters and doers, then read on!

We are proud to work on borderless teams. We hire great people from a wide variety of backgrounds and specifically encourage members of refugee, immigrant or other displaced communities to join us.

The Team

The Finance Department provides leadership, guidance and oversight of Alight’s financial resources. These Alight operations include planning, accountability, monitoring, headquarters accounting, grant management and field financial support.

We have a unique approach to working with those we serve. Providing basic services just isn’t our style. As such, the Finance department is part of a robust Platform Services team. This highly talented and technical group is comprised of Finance, Logistics, Grants Management, Administration, and IT. Platform Services provides adaptable and relevant support for our customers that will inspire and allow them to unleash their full potential.

The Role

Based in Minneapolis, you’ll be guided by and receive support from the Finance Director.

Simply put, your purpose will be to be Audit-ready at all times and ensure our staff are paid accurately and on-time. You’ll perform established finance and payroll practices and ensure compliance with Alight policies and procedures for the payroll activities of the organization, including donor compliance plus state, local US government compliance.

You’ll know you’re doing well if you’re utilizing your past proven experience in multistate or international payroll to build up this function in the accounting team, take initiative to improve systems, and build the capacity of department.

Building a shared organization takes time and intention. We will always be becoming Alight, which means your work will evolve as well. For now, here’s how you could anticipate spending your time:

Supervision – 15% of time

- Supervise one additional Minneapolis payroll processing staff member, delegating appropriate tasks, providing adequate training and review and approve transactions.

- Ensure that Minneapolis payroll staff member(s) are fully trained on all Alight payroll requirements including the use of Serenic, and ADP.

- Validate the reconciliation of general ledger accounts.

- Supervise payroll activities related to Alight & Affiliates U.S. local, U.S. Expatriates and non-U.S.

Payroll (Alight & Affiliates) – U.S. local, U.S. Expatriates and non-U.S. Expatriates - 70% of time

 Work closely with Human Resources to ensure payroll and all employee records are accurate.

 Maintain codes and their special calculations (if any) in the ADP system.

 Oversee online timesheets, follow up with employees and supervisors to resolve issues.

 Confirm payroll accuracy, submit to ADP for previews, review all company codes payroll previews and supply backup documentation for all. Review HQ preview with Finance Director. Submit all to ADP.

 Follow up with ADP on technical issues.

 We have both monthly and bi-monthly payrolls. Payroll review and submission must be processed timely for each pay period to ensure all employees are paid timely.

 Oversee online salary wire payment for payroll for approval. Maintain wire transfer templates accurately.

 Maintain employee payroll records. Review and ensure accuracy of leave accrual report monthly, make necessary adjustments and update at year end. Provide reports, answer inquiries

 Distribute per Pay Period, Quarterly and Annual reports Quarterly and Annual reports (941/940 and W-2s.)

 Ensure Alight and all Affiliates are appropriately registered with state and local authorities and all withholding taxes are and payroll tax returns are filed and paid on time.

 Perform other duties timely as assigned by the Finance Director.

Audit (Alight & Affiliates) - 10% of time

 Participate in year-end audit including providing all necessary documents.

 There are in-country audits throughout the year by donating organizations. You must be prepared to provide timecards and salary information for these audits on a timely basis for services provided by staff on the ADP payrolls.

 Ensure all Payroll files and supporting documentation are organized so they are Audit Ready at all times by maintaining them properly.

 Communicate any problems or concerns regarding procedures or any other issues with management.

New or Interesting Projects/Progressive Responsibilities – 5%

 Lean into the things you love and spark your interest, within or outside your team. We need you to

honor the work that you’ve committed to doing, but also know that when you are unleashed, so are we.

Qualifications

These are “must-haves” when you join Alight:

Open heart and open mind. You start by listening. You believe another person’s truth and it changes you. It unlocks your way of thinking in that moment, it opens your world.

Curiosity. You are always learning. You ask why and why again. You know that change (big and small) is constant, which means your curiosity to learn is matched with adaptability to evolve.

Trust. You believe that people do their best, are disciplined, and care about this as much as you do. You take responsibility for your part and know how to step back and give others the space to shine.

We’re also looking for the following technical competencies:

 Formal Professional experience or Academic training in accounting, finance, or HR (with specialization in payroll) and at least 3-4 years’ experience in overseeing/supervising payroll systems.

 Proven experience as a Payroll Manager or similar role

 Working knowledge of non-profit/fund accounting and ADP payroll system.

 Excellent understanding of multi-location payroll and taxes

 Current knowledge and understanding of U.S. and international payroll procedures and related laws and compliance.

 Computer skills and knowledge of accounting systems such as Serenic Navigator or Microsoft Dynamics Nav (Navision).

 Detail-oriented, organized and respect for accuracy in numbers is essential.

 Ability to work well under pressure with distractions and meet deadlines.

 Highly motivated self-starter

 Excellent communication, interpersonal and team skills

These are the things we’re aiming to find. However, we’re open to being surprised. If you embody the spirit of Alight, care deeply about the cause, and if you bring something else that’s special, then please reach out.

Benefits & Compensation

Borderless Team of 2,500 staff worldwide that sees possibility, celebrates moments of abundance, shares new ideas, and strives to do a better thing every day.

Family Friendly – We know that you are a whole person with a life and a family. We honor this. In return, we expect that you will take ownership of your work and follow-through on your commitments; sometimes that means flexing your schedule and we’re good with that.

Learning & Development – Access hundreds of free online learning courses to take at your own pace and tailor to your professional goals.

Health, dental, and MedEvac Insurance – We strive to offer the best-in-class healthcare plans to our staff each year. We cover 100% of the cost for your health premium and 75% of the cost for coverage for your spouse/dependents.

Retirement – We contribute 6% of your salary regardless of your contribution amount, after one year of service.

Generous Leave Time – Between vacation days, personal leave days, and holidays, you have ample opportunity to take time off when you need it.

Alight

We are on a journey to build Alight, a new platform of amazing people and organizations providing lifesaving services and creating breakthrough solutions for and with the displaced. WeAreAlight.org

Alight is an Equal Opportunity Employer offering employment without regard to race, color, religion, gender, sexual orientation, gender identity, gender expression, age, national origin, citizenship, physical or mental disability, or protected veteran status. Alight complies with all applicable laws governing nondiscrimination in employment.