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SalaryDo you have experience preparing and maintaining biweekly regular, overtime and supplemental payrolls for an assigned group of employees?
If so, apply today!
The State of Connecticut, the Department of Developmental Services (DDS)- Central Office- is accepting applications for two full-time, 1st shift, job opportunities as Payroll Clerk. These positions are part of the Payroll Unit and based out of the DDS Office in Cheshire, CT.
DDS is a large 24/7 agency and eligible to use the job class of Payroll Clerk (Three-Shift Operations). The candidates hired into these Payroll Clerk positions would be eligible for promotion by reclassification to a Payroll Clerk (Three-Shift Operations) at the agency's discretion once they meet the minimum experience and training requirements for the Payroll Clerk (Three-Shift Operations) class.
Comprehensive Benefit Offerings:
- The opportunity to work for a Forbes top company: 'Forbes' State of Connecticut Ranked One of the Best Employers of 2023 - State of CT Receives National Recognition for Offering Job Growth, Competitive Benefits, and Flexible Schedule.
- State of Connecticut is an eligible Public Service Loan Forgiveness employer, meaning you may be eligible to have qualifying student loans forgiven after 10 years of service. Click here for more information.
- A Platinum Healthcare Plan, the nation’s best for state employees and dependents, according to a report by Georgetown's Center on Health Insurance Reform and article by Ellen Andrews, Ph.D., along with comprehensive benefit offerings.
- Comprehensive Benefits which include industry leading health benefits, including medical and dental coverage.
- Extensive pension plan and supplemental retirement offerings.
- Generous paid time off, including 13 paid holidays per calendar year.
- Professional growth and development opportunities.
- A healthy work/life balance to all employees.
The Role:
- Prepares biweekly regular, overtime, and supplemental payrolls;
- Reviews employee time cards and/or timesheets for accuracy and completeness and posts hours worked to master payroll cards;
- Reviews personnel and/or payroll change notices and posts changes and/or adjustments to master files, e.g. new hires, transfers, reclassifications, terminations, retirements, overpayments and/or underpayments, wage increases, deduction changes (health insurance, union dues and/or fees, credit union payments, charitable contributions, bond or sheltered tax annuity payments, group life insurance payments, etc.);
- Calculates gross wages;
- Performs related duties as required.
Position Highlights:
- Full-time (80 hours/biweekly), first shift, Monday through Friday.
- However, work schedule flexibility is required in order to meet the demands of the job.
Selection Plan
These positions will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Applications to this recruitment will be used to meet collective bargaining requirements. Once any collective bargaining requirements have been met, all other applicants may be considered.
For Assistance in Applying:
- Please read or watch our "Applicant Tips on How to Apply" page.
To Apply:
- Incumbent in this position may be expected to travel statewide.
- For current state employees, salary calculations are not necessarily comparable from branch to branch but it does not impact your state service credit.
- At any point later in the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: performance reviews, attendance, supervisor references, college transcripts, etc., at the discretion of the hiring agency.
- If you require an accommodation to participate fully and fairly under the provisions of the Americans with Disabilities Act (ADA), please contact Tommy Wilson, EEO Specialist 1 at (860) 418-6148 or Tommy.Wilson@ct.gov.
- Interviews will be limited to candidates whose experience most closely meets the preferred qualifications, so please ensure that your application is complete and details your experience as outlined in this job posting. Please note: You will be unable to make revisions once you submit your application into the JobAps system.
- The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.
- The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.
- Ensure that your application is complete and detailed before submitting it. In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process. You will not be able to make revisions once your application is submitted into the JobAps system.
Important Next Step Information for After You Apply:
- Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.
- This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the question's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam.
- At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency. Applicants must meet the minimum qualifications as indicated to apply for this position.
- All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to DAS.SHRM@ct.gov.
- Due to the large volume of applications received, the Department of Administrative Services is unable to provide confirmation of receipt or status during the recruitment process. Updates will be available through your JobAps portal account.
Connect With Us:
- If you have any questions pertaining to this recruitment, please contact Anamaria Giangarra at Anamaria.giangarra@ct.gov and reference the recruitment number.
- Follow the State of Connecticut on LinkedIn.
PURPOSE OF JOB CLASS (NATURE OF WORK)
In a state agency this class is accountable for preparing and maintaining biweekly regular, overtime and supplemental payrolls for an assigned group of employees and independently performing various payroll support activities.
EXAMPLES OF DUTIES
- Prepares biweekly regular, overtime, and supplemental payrolls;
- Reviews employee time cards and/or timesheets for accuracy and completeness and posts hours worked to master payroll cards;
- Reviews personnel and/or payroll change notices and posts changes and/or adjustments to master files, e.g. new hires, transfers, reclassifications, terminations, retirements, overpayments and/or underpayments, wage increases, deduction changes (health insurance, union dues and/or fees, credit union payments, charitable contributions, bond or sheltered tax annuity payments, group life insurance payments, etc.);
- Calculates gross wages;
- Notes deductions on worksheets and deduction summary sheets;
- Prepares and balances prelists for Central Payroll (Office of State Comptroller), noting both salary and deduction data OR codes standard payroll action forms in conjunction with computerized payroll system;
- Prepares and totals various deduction worksheets, e.g., Credit Union, Medical and/or Insurance Providers, etc.;
- Prepares and submits summary sheets and transmittal certificates OR detailed analysis of expenditure reports and expenditure certificates to Central Payroll;
- Verifies check register and printouts from Central Payroll against worksheets and records;
- Performs various clerical accounting functions such as calculating balances and posting charges to expenditure accounts;
- Prepares supplemental payrolls such as longevity payments, vacation pay, promotional adjustments, etc.;
- Calculates and processes retroactive payments, collective bargaining increases and annual increments;
- Performs various clerical accounting functions such as calculating balances and posting charges to expenditure accounts;
- Verifies provider checks issued by Office of State Comptroller against own records;
- Verifies providers' bills in same manner;
- Keeps abreast of collective bargaining contract requirements and restrictions as related to payroll (dates for salary increases, overtime, shift differential and holiday pay restrictions, etc.);
- Responds to employee inquiries regarding paychecks and payroll practices and procedures;
- Maintains various records and files for payroll data and forms;
- May calculate workers compensation and/or retirement payments;
- May calculate and monitor payroll deductions for court ordered wage executions (garnishments);
- May consult division or facility supervisors regarding employee time recorded;
- Performs related duties as required.
KNOWLEDGE, SKILL AND ABILITY
- Knowledge of
- payroll terminology, practices and procedures;
- basic accounting and bookkeeping principles and procedures;
- general office procedures;
- Skills
- interpersonal skills;
- oral and written communication skills;
- in performing arithmetic computations;
- Ability to
- read, understand and apply applicable contract guidelines and regulations;
- maintain records and files; ability to follow complex oral and written instructions;
- operate office equipment which includes computers, tablets, and other electronic equipment.
MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE
Three (3) years of experience in bookkeeping, accounts payable or clerical work involving finances.
MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE
One (1) year of the General Experience must have involved payroll preparation.
MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED
- College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.
- One (1) year as a Financial Clerk performing payroll duties may be substituted for the General and Special Experience.
PREFERRED QUALIFICATIONS
Preference will be given to candidates with the following:
- Experience using PeopleSoft systems for the following: Time and Attendance, Overtime Earnings, and processing payroll in-house.
- Experience using payroll coding.
- Experience researching and interpreting multiple collective bargaining union contract requirements and restrictions as related to payroll.
- Experience auditing.
- Experience managing a large volume of work and prioritize effectively to achieve results in a set timeframe.
- Experience working with Microsoft Word, Excel and Access, using functions and formulas.
- Experience entering data accurately and reviewing work for completeness.
- Experience communicating clearly and effectively with diverse employees.
SPECIAL REQUIREMENTS
Persons having responsibility for supervising or observing the behavior of inmates or custodial individuals will be required to possess a high school diploma or General Educational Development (GED) certification by the time of permanent appointment.
