Address
Form of workST.JAMES R-I SCHOOL DISTRICTCLASSIFIED POSITION DESCRIPTION Job Title: Payroll & Benefit Coordinator Qualifications: High school diplomaExperience working in a professional office setting with payroll experienceAbility to compose correspondence, reports, and/or other required written materials Highly motivated with strong organizational skills; able to coordinate multiple tasks at one timeStrong communication and interpersonal skills Reports To: Superintendent Job Goal:The Payroll and Benefits Coordinator is done for the purpose/s of providing support to department activities with specific responsibility for ensuring the accuracy of preliminary and final payroll reports, time sheets, spreadsheets, and funds distribution; responding to inquiries and/or requests for data and/or reports; providing timely and accurate payroll production; and directing assigned employees; providing support to the delivery of business services with specific responsibility for assisting with all aspects of employee benefits and benefit information; resolving insurance benefit, retirement, reporting and reconciliation problems; providing information to new and current employees, providers and/or administrators; and ensuring employee proof of coverage and accurate billing. Performance Objectives:Assists auditors for the purpose of providing supporting documentation and/or information on internal process that is required for audit. Compiles statistical and payroll data from a variety of sources (e.g.
time sheets/payroll, salary adjustments, tax deposits, etc.) for the purpose of providing summaries to other personnel, and/or ensuring compliance with established guidelines. Confers with a variety of internal and external parties (city/state/federal agencies, etc.) for the purpose of ensuring accurate payroll processing. Coordinates the payroll process with other departments and sites for the purpose of delivering services in compliance with established guidelines.
Informs other staff and/or outside parties regarding procedural requirements for the purpose of processing transactions. Maintains a wide variety of payroll information for the purpose of ensuring the availability of documentation and compliance with established policies and regulatory guidelines. Participates in unit meetings, in-service training, workshops, etc.
for the purpose of conveying and/or gathering information required to perform job functions. Prepares a variety of payroll related documents and reports (e.g. invoices for overpayments, retirement plan transfers, payroll register, stop payments, W-2 controls, worker's compensation checks, quarterly state and federal payroll taxes, state labor reports, benefits, gross to net calculations, etc.) for the purpose of documenting activities, providing written reference/support, and/or conveying information.
Processes a wide variety of payroll documents and materials (e.g. time sheets, withholding information, COBRA, employee contributions, etc.) for the purpose of disseminating information to appropriate parties. Reconciles payroll account balances (e.g.
time sheets, direct deposits, wage attachments, benefits, etc.) for the purpose of maintaining accurate account balances and complying with established guidelines. Researches discrepancies of payroll information and/or documentation (e.g. time sheets, leave time, etc.) for the purpose of ensuring accuracy and adherence to procedures prior to processing.
Resolves discrepancies with payroll and/or benefit information and/or documentation (e.g. payroll, benefit provider/s, withholding versus W4, salary status, etc.) for the purpose of ensuring accuracy of records and employee payments.Responds to inquiries regarding payroll procedures (e.g. wage levies and garnishments, savings, contributions, direct deposits, etc.) for the purpose of providing necessary information for making decisions, assisting employees, taking appropriate action, and/or complying with established fiscal guidelines.
Reviews payroll and a variety of deduction-related information (e.g. payroll reports, voluntary deductions, retirement, etc.) for the purpose of ensuring accuracy of payroll records. Administers employee benefit and worker's compensation programs in compliance with carrier contracts (e.g.
enrolling new employees, explaining benefit options, organizing benefit fairs, mediating benefit eligibility and payment issues, open enrollment, filing claims, return to work, etc.) for the purpose of providing maximum coverage to employees within contract specifications.Assists personnel, beneficiaries, and/or insurance providers for the purpose of verifying eligibility, conveying information, and processing claims.Distributes documents (e.g. open enrollment packets, new/change forms, fringe benefit packages, flyers, identification cards, etc.) for the purpose of providing information and proof of insurance coverage/s.Maintains a variety of benefit information (e.g. provider contracts, claim files, employee records, etc.) for the purpose of providing an up-to-date reference and audit trail.Processes a variety of benefit information for the purpose of completing enrollment/changes within program guidelines.Reconciles enrollment forms and billings to employee records (e.g.
COBRA, disability, retirement, health, FMLA, etc.) for the purpose of ensuring accurate eligibility and payment information and complying with contract provisions. Terms of Employment: Employment is on an annual basis. This is an at-will position.
The Superintendent of Schools makes employment recommendations in April of each year for the next fiscal year. The final decision is made by the Board of Education. Salary is based on the Classified Salary Schedule adopted annually by the Board of Education.
Evaluation: Performance of this position will be evaluated annually in accordance with provisions of MSBA Board of Education Policy on Evaluation of Support Staff (GDN).
