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SalaryJob Responsibilities: Payroll
- Responsible for most aspects of payroll operations, including developing and maintaining systems, coordinating timekeeping, processing and overseeing payroll transactions such as salaries, benefits, deductions, taxes, and third-party payments.
- Ensure payroll is completed in a timely manner.
- Develop, maintain, and abide by comprehensive procedures for all aspects of payroll processing.
- Promptly resolve payroll issues and discrepancies.
- Collaborate with human resources and accounting teams on payroll issues.
- Responsible for monitoring, overseeing, and processing 401(k) activity including employee and employer contributions as well as other 401(k) activities such as reporting and audit.
- Monitor and balance related general ledger account balances.
- Assist request from external auditors, including financial audit as well a program monitoring.
- Oversee the processing of all weekly, monthly, quarterly, and annual federal, state, and local payroll reports, filings, and deposits.
- Coordinate payroll activity with UKG and other systems (intranet, Kronos, Sage, and future system) to ensure payroll continuity and correct posting/reporting of payroll activity.
- Process weekly payroll alongside Payroll Specialist.
- Keep up to date on all federal, state, and local regulations through continual self-driven research, as well as attending webinars and other appropriate trainings.
Job Responsibilities: Accounts Payable
- Responsible for the review of Accounts Payable, including payments to vendors, clients and employee’s expense reports and travel reimbursements.
- Develop, maintain, and abide by comprehensive procedures for all aspects of Accounts Payable processing.
- Provide assistance to UMOS managers and staff in related Accounts Payable activities.
- Establish an environment of continuous improvement with respect to the efficiency and effectiveness of the Accounts Payable department.
- Assure timely and accurate disbursement to vendors, clients, and employees.
- Oversee of the 1099 tax processing and submission including required IRS compliance components throughout the year.
- Assist with requests from external auditors, including financial audit as well a program monitoring.
- Serve as the primary backup for UMOS Accounts Payable processing.
- Keep up to date on all federal, state, and local regulations through continual self-driven research, as well as attending webinars and other appropriate trainings.
Payroll and Accounts Payable Administrator JobQualifications:
- Associate’s degree in accounting or related field preferred.
- Four or more years of payroll experience
- Experience in multi-state Payroll and taxes a plus.
- Ability to work both independently and to work collaboratively in teams.
- Experience working with generally accepted accounting principles.
- Working knowledge, experience, and utilization of Payroll and financial software applications required.
- Experience with UKG a plus.
- Experience with Business Intelligence software a plus.
- Intermediate to advance Excel skill required, along with proficient use of other Microsoft application such as Word, Outlook, Teams.
- Strong analytical and problem-solving skills
- Good planning and organizational skills to balance and prioritize workload.
- Experience working in the not-for-profit industry and grant accounting is preferred.
- Able to travel and work irregular hours occasionally; ability to work additional hours as necessary.
Work Environment, Physical, and Sensory Demands:
Physical Demands:
- Employee is frequently required to stand, walk, sit, bend.
- Occasionally required to lift and /or move up to 20 lbs.
- Occasional travel may be required.
- Frequently exposed to moderate temperature generally encountered in a controlled temperature environment and outside setting.
- Noise level in this work is usually semi-moderate.
Tools & Equipment Used:
- iPad, iPhone, laptop computers, projectors, copy/scanner machine, computer.
- Be able to scan documents and encrypt documents as necessary.
- Use first aid equipment, fire extinguisher.
- Usage varies by position.
Additional Eligibility Requirements:
Employment with UMOS is contingent upon successful completion of a criminal background check prior to employment.
UMOS is an equal opportunity Affirmative Action employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
Education
Required- Associates or better in Accounting or related field
- Bachelors or better in Finance or related field
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
