Payroll Administrator

PAYROLL ADMINISTRATOR
Selma, CA
Location:  7736 E. Springfield Ave., Selma CA 93662
Job Type:  Full Time-Hourly
Department:  Human Resources
Opened Until Filled

Job Summary

Responsible for a variety of clerical duties related to employee onboarding, payroll administration, attendance accounting, record-keeping, and providing support to the Human Resources Manager.

Essential Duties & Responsibilities

• Perform a wide variety of responsible clerical, technical, administrative, and office support duties within the Human Resources department.
• Process new hires and terminations.
• Administer and process payroll for employees while being familiar with payroll laws.
• Communicate professionally with all supervisors/management for all payroll-related issues.
• Biweekly transfer of payroll data in ADP system.
• Verify and calculate payable hours, tax withholding, and deductions.
• Ensuring the payment of employees and audit payroll prior to processing.
• Create weekly and bi-weekly salary sheets and reports.
• Process and review employee timesheets to calculate hours worked and pay rates.
• Data entry in the payroll system to ensure accuracy.
• Communication with employees and management regarding payroll and attendance questions.
• Prepare payment vouchers for direct deposit or manual checks.
• Process and enter payroll data such as state, federal and other garnishments, leave of absence, and all payroll deductions into ADP.
• Process all accrued sick leave, vacation pay, holiday pay, leave of absence time, and other time per payroll procedures.
• Respond and process all employee verification of employment documentation and any correspondence promptly.
• Manage electronic timekeeping systems or manually collect and review timesheets.
• Provide information and answer employee questions about payroll-related matters.
• Prepare payroll reports for management review, such as total hours worked by each employee by week or month, total gross wages paid, and total net pay amounts.
• Ensure compliance with employment law.
• Work closely with HR Manager on the tracking of employee absences and attendance recordkeeping processes.
• Maintain employee records, attendance, employee training, and records of garnishments, garnished wages, and other withholdings such as child support payments, etc.
• Conduct all company new hire orientations.
• File documents and assist with audits.
• Publish and update job ads on careers pages.
• Schedule interviews, screen resumes, and job applications.
• Store, copy, and scan company policies, documents, payroll, etc.
• Serve as a backup to the receptionist: Operate telephone switchboard, provide information, take messages, and place the switchboard on night mode.
• Perform other duties and responsibilities as assigned by the manager.

Education and Experience

• Associates degree (A.A) or equivalent from a two-year college or two or more years of related experience; or an equivalent combination of education.
• Proven work experience as a Payroll Administrator or in a similar role.
• Work experience in Payroll Administrator or in a similar junior role in Payroll.
• Good understanding of HR operations (recruiting, onboarding, training, and compensation).
• Proficiency in Microsoft Office and payroll software programs.
• Proficiency in Excel.
• Excellent written and verbal communication skills.
• Good time management and organizational skills.
• 2-5 years of payroll processing experience.
• Detail-oriented with the ability to work independently.
• Strong analytical and organizational skills.
• Ability to work under deadline pressure.
• Effective multitasking ability.
• Bilingual in Spanish preferred.

Physical Requirements

• Sedentary – frequent to continuous.
• Bending/stooping/squatting/kneeling – occasional.
• Lift and carry up to 15-20 lbs. on an occasional basis.
• This is largely a sedentary role; however, filing is required. This would require the ability to lift files, open filing cabinets, and bend or stand as necessary.

Benefits

• Medical Insurance
• Dental Insurance
• Life Insurance
• 401(k) & Profit Sharing
• Paid Sick Leave
• Paid Vacation
• Paid Holidays

Successful candidates must meet all conditions of Fresno Valves & Casting's Drug and Alcohol testing requirements as a condition of employment. Drug/alcohol screening is administered post-offer and pre-employment.

All applicants are required to submit a resume and fill out a company application at the time of the interview.

www.fresnovalves.com

Successful candidate must meet all conditions of Fresno Valves & Casting's Drug and Alcohol testing requirements as a condition of employment. Drug/alcohol screening is administered post-offer and pre-employment.

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