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Form of workSalary: $20.43 - $22.32 Hourly
Location : Deer Park, TX
Job Type: Support
Job Number: 00982
Department: Finance, Court, Utilities
Division: Finance
Opening Date: 12/12/2023
GENERAL PURPOSE
Performs routine clerical, bookkeeping, accounting, and administrative work in performing the payroll function of the city and in completing other accounting duties to support the department.
SUPERVISION RECEIVED:
Works under the general supervision of the payroll supervisor.
SUPERVISION EXERCISED
None.
Examples of Duties / Knowledge & Skills
ESSENTIAL DUTIES AND RESPONSIBILITIES
Completes the bi-weekly payroll process, the monthly process related to the payments for fire pensions and elected officials, and the annual longevity pay. Payroll processing will include review of time entry and other records, data entry, processing of child support, preparation of the direct deposit file for the bank, processing paper checks, as needed, etc.
Reviews and reconciles payroll reports and corrects errors to ensure accuracy of payroll.
Maintains payroll files and other records related to the payroll function.
Prepares or assists in preparation of the required monthly, quarterly and annual payroll related reports (e.g., Form 941, TMRS, W-2s, etc.).
Reconciles and inputs payroll data to update the general ledger and generate the vendor payments for payroll deductions (e.g., TMRS, TML, AFLAC, credit union, etc.).
Assists in reconciling general ledger accounts to various payroll reports.
Answers payroll related questions from employees and provides duplicate copies of payroll records as needed.
Maintains payroll related employee leave records, such as sick or vacation leave, and provides related reports, as needed.
Prepares periodic financial, statistical or operational reports, as requested.
PERIPHERAL DUTIES
Serves as a back-up to related accounting positions, including the purchasing and accounts payable functions.
Provides support and assistance to other finance staff, as assigned, to support departmental operations.
Composes, prepares, and/or edits, as required, correspondence, reports, memoranda, and other material requiring judgment as to content, accuracy, and completeness.
Participates in the preparation of the annual budget by providing, reviewing, editing, and/or entering payroll related data into the budget spreadsheets.
Participates in the annual audit process, including calculation of the year-end payroll accrual, preparation of the compensated absences supporting documentation, etc.
Serves as the Records Retention Liaison for the Finance Division (except for Accounts Payable, which is handled separately).
Maintains and orders office supplies for the finance department.
Minimum qualifications & Requirements
DESIRED MINIMUM QUALIFICATIONS
Education and Experience:
(A) Graduation from high school or GED equivalent
(B) College experience emphasizing in accounting or business administration.
(C) Two (2) years of increasingly responsible related experience in accounting, general office practices or data processing.
(D) Any equivalent combination of education and experience.
Necessary Knowledge, Skills and Abilities:
Proficient in Microsoft office, with the ability to prepare Excel spreadsheets. Working knowledge of accounting software systems, preferably Incode (Tyler Technologies). Working knowledge of general accounting procedures and office practices, including two (2) years clerical experience. Proficient and accurate date entry. Ability to perform and understand simple mathematical computations, operate a 10-key calculator and other office equipment. Must be detail oriented and well organized and must be able to communicate effectively with employees and other staff members and all levels of the organization.
SPECIAL REQUIREMENTS
None.
Supplemental information
TOOLS AND EQUIPMENT USED
Personal computer, including word processing and spreadsheet software; Excel, Word, accounting software, on-line banking; and office equipment, e.g., 10-key calculator, phone, fax and copy machine.
Full Time Employees are eligible for the following benefits:
Location : Deer Park, TX
Job Type: Support
Job Number: 00982
Department: Finance, Court, Utilities
Division: Finance
Opening Date: 12/12/2023
GENERAL PURPOSE
Performs routine clerical, bookkeeping, accounting, and administrative work in performing the payroll function of the city and in completing other accounting duties to support the department.
SUPERVISION RECEIVED:
Works under the general supervision of the payroll supervisor.
SUPERVISION EXERCISED
None.
Examples of Duties / Knowledge & Skills
ESSENTIAL DUTIES AND RESPONSIBILITIES
Completes the bi-weekly payroll process, the monthly process related to the payments for fire pensions and elected officials, and the annual longevity pay. Payroll processing will include review of time entry and other records, data entry, processing of child support, preparation of the direct deposit file for the bank, processing paper checks, as needed, etc.
Reviews and reconciles payroll reports and corrects errors to ensure accuracy of payroll.
Maintains payroll files and other records related to the payroll function.
Prepares or assists in preparation of the required monthly, quarterly and annual payroll related reports (e.g., Form 941, TMRS, W-2s, etc.).
Reconciles and inputs payroll data to update the general ledger and generate the vendor payments for payroll deductions (e.g., TMRS, TML, AFLAC, credit union, etc.).
Assists in reconciling general ledger accounts to various payroll reports.
Answers payroll related questions from employees and provides duplicate copies of payroll records as needed.
Maintains payroll related employee leave records, such as sick or vacation leave, and provides related reports, as needed.
Prepares periodic financial, statistical or operational reports, as requested.
PERIPHERAL DUTIES
Serves as a back-up to related accounting positions, including the purchasing and accounts payable functions.
Provides support and assistance to other finance staff, as assigned, to support departmental operations.
Composes, prepares, and/or edits, as required, correspondence, reports, memoranda, and other material requiring judgment as to content, accuracy, and completeness.
Participates in the preparation of the annual budget by providing, reviewing, editing, and/or entering payroll related data into the budget spreadsheets.
Participates in the annual audit process, including calculation of the year-end payroll accrual, preparation of the compensated absences supporting documentation, etc.
Serves as the Records Retention Liaison for the Finance Division (except for Accounts Payable, which is handled separately).
Maintains and orders office supplies for the finance department.
Minimum qualifications & Requirements
DESIRED MINIMUM QUALIFICATIONS
Education and Experience:
(A) Graduation from high school or GED equivalent
(B) College experience emphasizing in accounting or business administration.
(C) Two (2) years of increasingly responsible related experience in accounting, general office practices or data processing.
(D) Any equivalent combination of education and experience.
Necessary Knowledge, Skills and Abilities:
Proficient in Microsoft office, with the ability to prepare Excel spreadsheets. Working knowledge of accounting software systems, preferably Incode (Tyler Technologies). Working knowledge of general accounting procedures and office practices, including two (2) years clerical experience. Proficient and accurate date entry. Ability to perform and understand simple mathematical computations, operate a 10-key calculator and other office equipment. Must be detail oriented and well organized and must be able to communicate effectively with employees and other staff members and all levels of the organization.
SPECIAL REQUIREMENTS
None.
Supplemental information
TOOLS AND EQUIPMENT USED
Personal computer, including word processing and spreadsheet software; Excel, Word, accounting software, on-line banking; and office equipment, e.g., 10-key calculator, phone, fax and copy machine.
Full Time Employees are eligible for the following benefits:
- Annual Merit raises with strong performance rating
- Potential for annual Cost of Living adjustments subject to City Council approval
- Compensatory Time in lieu of overtime (for Non-Exempt roles only)
- TMRS Retirement Plan with 2 for 1 matching
- Deferred Compensation Plans
- PPO and High Deductible medical plans
- 100% coverage for wellness activities
- $150 Health Power/Healthy Initiatives Assessment
- Dental and Vision Plans
- 25K City Provided Basic Life Insurance (and reduced rates for supplemental life insurance)
- 1X annual life insurance plan with TMRS.
- Longevity Pay and Unused Sick Day Pay Incentive
- Vacation
- Holidays (10) Plus one Floating Holiday
- Employee Assistance Program
- Credit Union
