Parts Coordinator - Mro Buyer

JOB DESCRIPTION

COLD SPRING BREWING COMPANY

POSITION TITLE: MRO Buyer

DEPARTMENT: Finance/Purchasing

REPORTS TO: Purchasing Manager

JOB SUMMARY: This position is responsible to ensure that the maintenance, repair, and operations of the company has the appropriate inventory of parts, supplies and materials to efficiently and quickly address all maintenance requests, while maintaining the highest level of quality and cost effectiveness.

POSITION TITLE: Parts Coordinator | DIVISION: Supply Chain| DEPARTMENT: Purchasing | REPORTS TO: Purchasing Manager| STATUS: Non-Exempt

OVERALL RESPONSIBILITY
The Parts Coordinator plays an extremely important role in customer satisfaction and the overall continued success of Cold Spring Brewing Company. The position assists the MRO Buyer to ensure that the company has the appropriate inventory of parts, supplies and materials to efficiently and quickly address operational issues, while maintaining the highest level of quality and cost effectiveness.

KEY AREAS OF RESPONSIBILITY
Coordinate and conduct regular inventory counts required by the company & maintain supplies, materials and replacement parts.

Obtain purchase order number from purchasing department and assign identifying number.

Compare invoices against requisitions to verify quality and quantity of merchandise received.

Store purchased parts in storeroom bins and issue parts upon request.

Keep records of parts received and issued.

Record repair time expended by maintenance department.

Requisition parts from central parts department.

Search inventory records or warehouse to determine if material on hand is in sufficient quantity.

Research supplier catalogs/internet to obtain prices and specifications; to ensure best pricing is best practice.

Confer with suppliers concerning late deliveries.

Compile and record production data from such documents as customer orders, work tickets, product specifications, and individual worker production sheets.

Unload and unpack incoming shipments and for outgoing shipments and determine best method of shipment.

Manage, maintain and minimize impacts of operations on employees’ health and safety. Including, but not limited to ergonomics, hearing conservation, fatigue, etc.

Any other duties deemed necessary by management.

QUALIFICATIONS
Must be presentable and professional appearing at all times
1 year experience preferred
Excellent organizational skills and time management
Excellent written and verbal communication skills
Excellent listening skills
Knowledge of relevant computer applications

EXPECTATIONS
Ability to set priorities and focus on the task at hand
Ability to demonstrate Cold Spring Brewing Company’s Mission and Values
Ability to adhere to and comply with Good Manufacturing Practices

PHYSICAL REQUIREMENTS
Sedentary work - Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.

Light work - Exerting up to 20 pounds of force frequently, and/or a negligible amount of force constantly to move objects.

ESSENTIAL PHYSICAL REQUIREMENTS
Pulling, lifting, grasping, tactile sense, repetitive motions, seeing, hearing, talking, climbing, balancing, stooping, kneeling, crouching, reaching, standing, walking, and pushing.

EQUIPMENT AND TOOLS
Camera, phone, computer, fax, copier, scanner, various chemicals.

WORKING CONDITIONS
Noise, extreme temperatures, wet/humid.

HAZARDS
Mechanical, electrical, chemical, explosive, burns, fumes, gases, dusts and odors.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

1. Coordinate all MRO activities to ensure timely and cost effective purchasing and receipt of necessary equipment and supplies to ensure continued operations.
2. Conducts research, evaluates findings and makes independent decisions on MRO procurement matters for goods and services.
3. Interprets and evaluate MRO contract provisions with the approval of Purchasing Manager.
4. Obtains oral and written prices quotes from MRO vendors. Compare quotes with the specification and availability of items and places MRO orders.
5. Prepares MRO purchase orders through a computerized system and places orders for the purchase of goods and services in a timely manner. Print, fax or email Pos to suppliers.
6. Organizes, updates, and retains MRO supplier and product information files and purchase order records to ensure compliance.
7. Schedules work for facilities maintenance crew based off of work orders/work requests.
8. Reviews orders for completeness, accuracy, and compliance with existing policies and procedures and ensures all purchasing procedures and guidelines are followed.
9. Obtains appropriate MRO commodities in a timely manner.
10. Interview MRO suppliers and evaluates their products and capabilities as a supplier.
11. Demonstrates continual effort to improve operations, decrease turnaround times, streamline work processes, and sort cooperatively and jointly to provide quality seamless customer service.
12. Research and follow up on questionable invoices and packing slips when assistance is requested by accounting. Communicate any supplier MRO order discrepancies and work to resolve with necessary parties.
13. Supervise production crib activities, supply stations, and parts room.
14. Manage, order, and coordinate repair/rework service items for entire operation.
15. Participate / assist with plant inventory activities, as required.
16. Performs all other duties as assigned or required by the supervisor/customer.

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Quality:

1. Adhere to and comply with Good Manufacturing Practices as outlined in Employee Handbook.

2. Perform all aspects of position to highest quality.

3. Report any non-conformance to Supervisor immediately.

4. Know all quality standards and expectations of position and if not sure, ask supervisor before

continuing.

Safety:

1. Know all safety requirements of position prior to starting any job.

2. Follow all safety rules and procedures established by the company.

3. Take personal responsibility for own safety and fellow employees, correcting and/or assisting in the

correction of any safety hazard identified.

Cost:

1. Use all company resources in the most efficient manner, using best practice conservation of these

resources per company policy and Good Manufacturing Practices as outlined in Employee

Handbook.

2. Report any waste or poor conservation practices to your immediate Supervisor.

3. Continuously looking for improved practices and processes in your position, and contributing these

ideas to your immediate supervisor

Productivity:

1. Arrive on time and at work station fully ready to work with proper attire, at start of shift and

throughout entire shift.

2. Prompt return from any and all break periods.

3. Meet all productivity standards established for position.

People:

1. Treat all employees and visitors with respect and consideration.

2. Display loyalty and enthusiasm for this position and the company, both at work and in the

community.

3. Willingly help out in all areas of the operation, taking the initiative to help others with work loads.

4. Accept changing conditions and situations in work responsibilities. Deal with frustration and anger

in a mature professional manner.

TYPICAL PHYSICAL DEMANDS: This position requires regular standing and sitting for extended periods of time. Regular typing/keyboarding, writing and filing. Position must be able to communicate with all levels of employees, vendors, customers and visitors. Must also be able to work in a high stress environment.

TYPICAL WORKING ENVIRONMENT: This position works in an office environment, but may spend up to 50% or more of their time in the production/warehouse environment or out of the office.

MACHINES/EQUIPMENT OPERATED:

Telephone/Fax

Copier

Personal Computer

QUALIFICATIONS:

Education: Bachelors Degree in business related field is preferred. Post secondary training plus

appropriate experience may be acceptable.

Experience: 1-3 years purchasing experience in manufacturing setting is required; Food &

Beverage industry is preferred.

Knowledge,

Skills and Abilities: Must be skilled in the art of negotiation. Must have above average verbal and

written skills. Must also have proficient skills in use of various computer programs

such as Microsoft Word, Excel Spreadsheet, Powerpoint. This position also requires

excellent organizational skills, and ability to work effectively with employees at all

levels of the company. Must also have understanding of supply management,

logistics and financial systems.