Part-Time Sr. Principal Clerk Typist

Salary: $17.00 - $21.47 Hourly
Location : City Hall
Job Type: Part-Time Permanent
Job Number: 23-00158D
Department: Finance - Customer Service Center
Opening Date: 01/19/2024
Closing Date: 2/2/2024 11:59 PM Eastern
FLSA: Determined by Position
Bargaining Unit: 1600
Job Level: 21-A-010
DESCRIPTION
Acts as secretary to the administrator of a large department or major operating division; performs difficult and complex clerical work involving a considerable degree of decision; performs related work as required.
DUTIES AND RESPONSIBILITIES

• Types from a variety of drafts, forms, letters, receipts, records, reports, tape recordings and other materials which includes frequent use of technical terminology; prepares rough draft narratives and tabulations.
• Researches and gathers a variety of data for use in composing and typing correspondence, applying knowledge of departmental operations and regulations.
• Performs a variety of secretarial activities, taking action as necessary in disposing of matters assigned by superiors.
• Receives and interviews visitors; makes appointments and arranges meetings; opens, reads, and distributes incoming mail; assembles pertinent files and materials relevant to reply; maintains confidential files.
• Checks the accuracy and completeness of reports and computations made by others; makes difficult computations and tabulations; may perform bookkeeping work and maintain accounting records; maintains petty cash fund.
• Maintains payroll records; computes payroll distribution; distributes payroll checks to employees.
• Performs a variety of clerical work such as answering the phone, waiting on the counter, receiving fees, copying and the requisitioning of supplies.
• Operates various office machines; may operate a dictation machine or a variety of other word processing equipment.
• May supervise or assist subordinate clerical employees in the performance of routine to moderately complex office work.

MINIMUM ENTRANCE REQUIREMENTS

• At least four years of experience in the performance of responsible and difficult clerical or secretarial work.
• Considerable knowledge of modern office practices and procedures and of Business English and Arithmetic.
• Ability to use computer software as related to office practices including electronic word processing, database, and spreadsheet packages.
• Ability to compose letters and reports relative to work which does not depart substantially from routine.
• Ability to keep involved clerical records; to assemble and organize data; and to prepare reports from such data.
• Ability to prepare effective correspondence.
• Ability to plan and supervise the work of subordinate clerical employees.
• Ability to make decisions independently in accordance with rules, regulations and departmental policies and procedures.
• Ability to deal with the public courteously and tactfully.

SUPPLEMENTAL INFORMATION
Physical Demands
While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. The noise level in the work environment is usually quiet.
You must meet the minimum entrance requirements and attach supporting documentation to be considered for employment. Failure to supply required documentation (i.e. Transcripts, Driver's License, incomplete application) will result in disqualification for consideration. Employees hired by the City must maintain residency as follows: Local 1600 - within 20 miles of the nearest boundary of the City of Flint.
Please be sure to complete the application in full. Resumes may be uploaded with your application, but will not be accepted in lieu of a fully completed application and will not be considered for qualifying credit. "See Resume" or "See Attachment" will NOT be accepted.
The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
Benefits are to be determined
01
Do you have at least four years of experience in the performance of responsible and difficult clerical or secretarial work?Must document relevant experience

• Yes
• No

Required Question