Sheriff Department - Typist/Account Clerk

Union
Non-Union
Pay Grade
Grade 2
Wage Scale
Wage Range $16.84 - $21.88 per hour. Based on experience.
Description
General Summary:
Under the supervision of the Administrative Secretary, provides a broad range of administrative and clerical assistance in support of the Sheriff's Department. Provides services to the public, maintains a variety of records and databases, produces reports for internal use and submittal to other agencies and performs a wide scope of other support tasks. Realizes an adequate level of cross-training to assume the duties of other incumbents in this classification.
Essential Functions:

1. Receives requests for service or informational requests in person and over the phone. Processes requests following prescribed procedures or refers inquiry to appropriate party.
2. Prepares forms, correspondence, reports, memos, receipts, vouchers, permits and other similar documents and/or materials.
3. Transcribes, types, enters data, copies, files, and performs other clerical tasks as assigned.
4. Prepares and maintains records, files, charts, data, schedules and similar information. Produces statistical and other reports.
5. Communicates with other Sheriff's Department personnel and maintains information and databases regarding department activities.
6. Reviews and ensures the accuracy and completeness of records, forms, documents, attachments, data, and other such materials. Develops spreadsheets and databases to record and analyze information.
7. Engages in a broad range of bookkeeping activities ranging from simple postings to reconciling amounts, balancing ledgers and maintaining accounts.
8. Exchanges information with other governmental entities and private concerns or contractors following standard policies and procedures.
9. Assists the the public in understanding and preparing required documents.
10. Receipts payments, accounts for monies received, reconciles accounts and prepares deposits. Handles funds through defined processes and procedures.
11. Prepares billings and maintains accounts. Interacts with customers, resolves issues, maintains related databases and follows related procedural directives. Assists customers in matters such as the requirements for proper form and application submittal.
12. Issues and processes various permits, licenses, applications and service requests, maintaining related records, processing any related notifications or records and scheduling any related activities.
13. Requisitions, processes and maintains supplies and office equipment.
14. Interacts with other departments, governmental agencies, service providers, professionals and others to exchange and record information, process required forms and reports and submit or receive reports or correspondence.
15. Performs back-up duty for other office assistant positions, possibly in multiple work areas.
16. Performs other duties as required.

An employee in this position may be called upon to do any or all of the above tasks. (These examples do not include all of the tasks which the employees may be expected to perform.)
Position Requirements
Employment Qualifications:
Education:

• A high school diploma with supplemental vocational coursework in office management, bookkeeping or a related field.

Experience:

• Two years of progressively more responsible secretarial/administrative experience.

Other Requirements:

• Experience and proficiency in Microsoft Office Suite applications.

The qualifications listed above are intended to represent the minimum skills and experience levels associated with performing the duties and responsibilities contained in this job description. The qualifications should not be viewed as expressing absolute employment or promotional standards, but as general guidelines that should be considered along with other job-related selection or promotional criteria.
Physical Requirements:
(This job requires the ability to perform the essential functions contained in this description. These include, but are not limited to, the following requirements. Reasonable accommodations will be made for otherwise qualified applicants unable to fulfill one or more of these requirements):

• Ability to access county locations.

• Ability to use a keyboard to enter and retrieve information from a computer.

• Ability to communicate orally and in writing.

• Ability to perform the physical tasks associated with office operations.

• Ability to withstand prolonged periods of sitting in front of computer.

Working Conditions:

• Works in an office setting, however duties may require close (though secure) proximity to the jail environment and population.

Full-Time/Part-Time
Full-Time
Shift
Days
Position
Sheriff Department - Typist/Account Clerk
Exempt/Non-Exempt
Non-Exempt
Open Date
3/5/2024
Location
St. Joseph County Sheriff's Department
About the Organization
The mission of St. Joseph County Government is to provide statutory and constitutional services in a fiscally responsible manner worthy of the dignity and respect of all County citizens. Non-mandated services requested by citizens shall be evaluated and prioritized within the same context of fiscal responsibility and public trust. The basis for providing such services shall include, but not be restricted to: the safety and well-being of the public, the protection and improvement of natural resources, and the expansion of economic opportunities for all citizens.
St. Joseph County Government as stewards of people and resources promotes equal opportunity for all, and hereby encourages the talents, creativity and leadership of all County employees in striving for prompt, courteous, respectful and efficient delivery of services.
St. Joseph County provides an excellent benefit package. This includes health, dental, vision, life, and short and long term disability insurance. We also offer a very generous sick and vacation package and 13 paid holidays for most positions. Pension plans are available for many of our employees as well as additional retirement options.
EOE Statement
We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, sexual orientation, gender identity, marital status, protected veteran status or any other characteristic protected by law.
This position is currently accepting applications.