Address
Form of workOpen Until Filled
CORE VALUE STATEMENT
The City of Kennewick will provide excellent public service and ensure the safety and wellbeing of our community and one another through the empowerment of each employee. We value integrity, inclusiveness, stewardship, and communication. We are accountable to our community for innovative and collaborative efforts that anticipate needs, leverage resources, and deliver solutions.
SAFETY STATEMENT
We expect our employees to ensure compliance with all applicable safety practices and policies, including those established by OSHA/DOSH regulations and by the City's Accident Prevention Plan. This includes but is not limited to actively identifying and correcting potential hazards that may affect employee and public safety, including those identified by co-workers; leading by example to promote a positive culture of workplace safety through everyday action; and emphasizing safe completion of work throughout all aspects of developing and carrying out work plans.
CLASSIFICATION SUMMARY
The Contracts Specialist utilizes excellent communication and analytical skills to develop and administer complex contracts and agreements to support the Parks, Recreation, & Facilities Department. Under general supervision, this position functions as the Department's contracts expert, determines appropriate contracting methods, and represents the City with contractors, consultants, and service providers in order to complete projects and service delivery in compliance with contract terms.
- Assists in the development and renovation of new and existing parks and facilities; coordinates the work of design consultants; develops bid specifications, contract documents, and plan sets for various capital projects and expenditures; assists Project Manager with construction administration and oversight for contractor's progress and quality of work; conducts periodic construction site visits and construction project meetings alongside Project Manager with contractors to ensure contract compliance; and reviews project expenditures to ensure work is being accomplished within budget.
- In close coordination with the Purchasing Division, assures contracts and agreements in the Parks & Facilities Divisions are prepared and executed in compliance with federal, state, and local regulations; prepares contract documents including statements of qualifications, solicitations for bid, scopes of work, performance monitoring of agreements and contracts, and reporting requirements; and develops request for proposals for the Divisions and participates in the bid preparation, procurement, negotiation, and execution of contracts and agreements.
- Monitors assigned contracts and agreements to ensure successful performance and completion of rendered services and work performed by contractors, consultants, and vendors.
- Serves in a co-reporting capacity to the Finance Department concerning budgets, grants, and expenditures.
- Reviews and ensures prompt payment of approved invoices; reconciles contractor and consultant budgets; and compiles monthly and annual reports.
- Performs other related duties as assigned.
- Five years of contract experience directly related to the position.
OR
- A Bachelor's degree in business administration, accounting, public administration, or a closely related field, along with 2 or more years of progressively responsible experience in contract administration, budgeting, or procurement of goods and services, or any combination of relevant education and experience sufficient to demonstrate the knowledge, skills, and abilities to perform the duties listed above.
The City prefers applicants with National Contract Management Association certifications and /or a National Recreation and Parks Association Certified Parks & Recreation Professional (CPRP) certification. Additionally, must meet the following requirements:
- Must pass a criminal background investigation.
- Must maintain regular attendance and punctuality.
- Must maintain a level of mental and physical fitness required to perform the essential functions of this classification.
The Contracts Specialist must regularly speak and listen; must meet standard vision requirements; must regularly sit, stand, and walk; must demonstrate acceptable manual dexterity and fine motor skills; must regularly lift files, open file cabinets, and bend as necessary; and must occasionally lift office products or supplies weighing up to 30 pounds.
WORK SCHEDULE
The Contracts Specialist will initially work full-time, Monday through Friday, and may be eligible for an alternative work schedule with every other Friday off work. Evening and weekend work, and out-of-town travel will occasionally be required. This classification is non-exempt from overtime under the FLSA.Employment Type: Full-time
