Address
Form of workKing County is driving to become the best run government in the country. For King County Information Technology (KCIT) that means innovating and iterating on how we deliver high quality services and solutions to our customers.
We are seeking a Contracts Specialist II to join our team! The Contracts Specialist II will provide subject matter expertise in the sourcing and contracting of Information Technology (IT) materials, supplies, equipment, software and services in support of the operation of KCIT and its specialized projects and program needs. This position is responsible for coordinating and supporting KCIT's Managers to navigate KCIT through Procurement's processes, systems and Policy, as well as contributing to the drafting, negotiation, execution and administration of KCIT's contracts.
King County Department of Information Technology (KCIT)
KCIT uses the power of technology to digitally transform King County. Building vibrant communities through digital equity and social justice, KCIT offers innovative solutions that engage, empower, and serve our residents, businesses, communities and interested stakeholders. As the first-place recipient of the 15th annual National Association of Counties (NACo) Digital Counties Survey, KCIT is recognized for its vision, strategy, innovation, and collaboration. KCIT has a focus of delivering smart technology solutions that support customers, building stronger communities through innovation.
KCIT is providing the building blocks for many of the region's most critical services. As the business solutions partner, we collaborate with the 18 County departments to develop products and services that better serve the needs of our customers and our community. To learn more about KCIT, please visit: http://kingcounty.gov/depts/it.aspx SOURCING
- Assist the KCIT department staff in sourcing Technology (and some non- technology) goods and services through the County's Finance and Business Operations Division.
- Act as Division liaison in all Procurement matters as assigned.
- Define and develop IT sourcing strategies based on KCIT goals.
- Analyze business needs, product categories used, spending patterns, and the processes and departments involved.
- Analyze the supplier market and identify suppliers.
- Collaborate with project managers, managers, business analysts and customer service managers to define the Scope of Work (SOW) including functional and technical documents.
- Analyze project requirements, and procurement code, policies, and procedures to determine the best procurement approach, i.e. solicitation (RFx: RFQ, RFI, ITB, RFP, ITPS); contract piggyback; or waiver.
- Analyze the supplier market to help identify suppliers and potential contract piggybacking opportunities.
- Identify and compile appropriate contract terms and supportive exhibits and documents to ensure proper contractual guidelines and policy procedures are followed in the procurement process.
- Assist in determining value of the contract, term of contract, bidding qualifications, evaluation and selection criteria.
- Participate in IT Contract negotiations as Technology contract SME as necessary.
- Collaboratively refine the statement of work (SOW), including functional and technical specifications and management questions.
- Review redlines, provide comments, and propose edits and alternative language to facilitate a way forward, while abiding by contracting best practices, KCIT, Procurement and County guidelines and policy.
- Ensure that all essential contract documentation is compiled, accurate, complete and is supportive of audit and Procurement requirements.
- Assist service delivery managers and project managers regarding procurement code, policies, and procedures for all contract changes and renewals.
- Ensure all contract changes, modification or repeals are clearly documented in Contract Amendment form.
- Participate in contract change and renewal negotiation meetings as necessary and review documents to validate accuracy of content including service period and any additional and/or conflicting terms and conditions.
- Facilitate the execution of contract amendments or renewal documents.
- Ensure the submission Procurement's required service request to provide copy of executed documents and initiate vendor file update, as necessary.
- Develop and maintain contract files.
- Ensure all contract documentation is complete, accurate, and satisfies both audit and Procurement requirements and documentation.
- Transparency of all KCIT contracts available to KCIT Staff, as well as auditors, attorneys, risk managers, and Procurement staff, as needed.
- Assist KCIT staff in upcoming contract expirations.
- Review and advise on contacting options.
- Facilitate steps required to renew, replace, or close contract.
- Four-year degree in Business Administration or Accounting or the combination of equivalent experience, education and/or training.
- Knowledge of procurement and contracting laws, regulations, best practices, industry principles, best practices, and procurement methods.
- Minimum 5 years' experience in the development, review, negotiation and administration of technology contracts.
- Minimum 5 years' experience sourcing IT products (including software) and services through advertised bidding/solicitation processes, including the drafting of technology SOWs and related support and licensing terms.
- Ability to effectively communicate in a clear, concise, and manner throughout all levels and functions of the organization and cross functional teams and peers, as needed.
- Ability to manage your time and adapt to changing priorities while managing multiple projects simultaneously and producing timely and quality work products.
- Ability to work independently and in a team environment.
- Strong analytical thinker, creative problem solver, ability to resolve conflict.
- Proficient in MS Office productivity applications including Word, Excel, SharePoint and PowerPoint.
- Prior Public Sector Procurement and Contracting experience
- 8+ years IT Contracting experience
- Vendor Relationship Management experience
- Oracle EBS and/or Oracle procurement Cloud experience
- LEAN processes and principles experience
The work associated with this position will be performed through telecommuting complimented with onsite work and meetings as needed.Employees will have access to shared workspaces at various King County facilities. Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.
King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will be joining an innovative and progressive team that is redefining how we work as we transition to the department's hybrid environment.
Work Schedule
This position is exempt from the provisions of the Fair Labor Standards Act and not overtime-eligible. Employees are paid on a bi-weekly schedule, every other Thursday, comprising a 40-hour workweek, Monday through Friday, 8:00 a.m. to 5:00 p.m. Alternative work schedules may be considered.
Union Status: This position is not represented
(For internal use only: Classification: Contracts Specialist II - 2215200)
Forbes recently named King County as one of Washington State's best employers.
Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.
Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.
King County is an Equal Employment Opportunity (EEO) Employer
No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.
Are you ready to APPLY!?
The recruitment for this position is open to all qualified candidates. This recruitment may be used to fill future vacancies. A completed King County Application and Resume are required for consideration. Applications submitted without all material will not be considered.
Questions
If you have questions regarding this recruitment, please contact Shannon Hoeper, shoeper@kingcounty.gov or 206-263-6957.
