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SalaryPOSITION SUMMARY
The Operations Support Specialist will be responsible for performing a variety of activities in support of functional areas such as recruiting deployments, human resources or operations for the K-9 department.
RESPONSIBILITIES
- Track administrative deliverables as required for assigned programs
- Maintain, develop, and update Standard Operating Procedures and Process and procedures
- Collect and verify program information and ensure it is accurate in Company systems
- Coordinate travel, equipment procurement for students in training and operational personnel
- Forecast upcoming contractual needs
- Assist operations with administrative and financial tasks to include invoices coding
- Interface with internal and external stakeholders as required
- Provide data entry for the databases and other information tracking systems
- Assist with tracking
- The status of the movements of personnel, canines, and equipment
- The equipment inventory and usage
- Preparation of periodic reports on assigned contracts, reoccurring audits, and personnel actions
- Field expenditures and operational compliance
- The validation of invoices (accounts receivable and payable)
- The preparation of procurement requests and track shipments to the end user
- Project-related databases (Deltek, ADP, Quickbase)
- Create and maintain project-specific administrative records
- Maintain confidentiality of all corporate, personnel and research matters
- Recommend and implements office procedures. Identify problems, suggest solutions and respond to change with a high degree of attention to detail and foresight
- Assist with pre-onboarding related activities for applicants
- Assist with deployments related activities as needed
- Act as the cross functional liaison with Operations, Training, Recruitment, and Human Resources on delivery requirements and timelines
- Collect documents, create and maintain electronic files per specific division and compliance standards
- Audit documentation, ensuring all fields are complete and contain required information
- Code K-9 related invoices per Accounts Payable’s requirements
- Create reports as required
- Ensure applicants and employees are treated in a professional and courteous manner
- Follow all Standard Operating Procedures
- Travel as necessary for the position
- Other duties as assigned
QUALIFICATIONS
- Must be able to obtain a Security Threat Assessment (STA) and Known Traveler Number (KTN) within four weeks of employment required.
- Minimum of two years of administrative experience is preferred
- Proficiency with MS Office
- Effective oral and written communication skills with all levels of the organization
- Strong organizational skills with the ability to manage time and multiple priorities to completion
- Problem solving skills with an analytical thought process
- Ability to adapt to a rapidly changing environment
- Willing to travel within U.S. to contract locations
BENEFITS
Constellis offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects its commitment to creating a diverse and supportive workplace.
- Medical, Vision & Dental Insurance
- Paid Time-Off Program & Company Paid Holidays
- 401(k) Retirement Plan
- Insurance: Basic Life & Supplemental Life
- Health & Dependent Care Flexible Spending Accounts
- Short-Term & Long-Term Disability
- Personal Development & Learning Opportunities
- On-the-job Training, Skills Development & Certifications
- Employee Referral Program
- Corporate Sponsored Events & Community Outreach
WORKING CONDITIONS
Work is typically based in a busy office environment and subject to frequent interruptions. Business work hours are Monday-Friday from 8:00 am to 5:00 pm, however some extended or weekend hours may be required. Must be able to work a flexible schedule and be available for weekend support.
PHYSICAL REQUIREMENTS
May be required to lift and carry awkward items weighing up to 25 lbs. Requires intermittent standing, walking, sitting, squatting, stretching and bending throughout the workday
