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Operations Coordinator - Central RegionJob Description Summary
Job Description
May be responsible for one or more of the following:
- Administration and Project Support
- Summarizes, prioritizes, and researches information into a concise and usable format for leadership to review.
- Responds to or routes priority or confidential business-related inquiries from external or internal sources with correspondence or other messaging on behalf of leadership
- Creates or directs creation of reports, charts, budgets and other presentation materials for leadership
- Schedules and organizes complex calendar activities, working around scheduling conflicts and maintaining responsibility for leadership’s calendar
- Manages end to end complex business related global and domestic travel arrangements and logistics for leadership, including expense reporting management and reconciliation
- Collect expense reimbursement documents, such as receipts, and other information from leadership and enter expense reports into Workday
- Coordinates data from a variety of sources for inclusion in technical reports and presentations, performs independent research and prepares information for special projects as required
- Has a broad knowledge and understanding of the company's operations and business objectives
- Ensure that education, credentials and licensing of staff is current
- Coordinate training programs for salespersons and employees with appropriate responsible groups
- Assist and support the Office Manager and/or Director of Market Operations with the operations plan as needed
- Compose draft correspondence for review by manager(s)
- Prepare, collect and maintain information for the preparation of confidential reports, proposals, and other materials
- Anticipate manager(s) and business needs and undertake necessary actions to produce effective results on time
- Maintain files, such as documents provided by operations staff, including Managing Principal or reference material (i.e., billing packages, which include lease, commission agreement and other pertinent client related files), vendor contacts, licensing info, COI, etc.
MINIMUM REQUIREMENTS
- High School Diploma or GED
- 4+ years of administrative support experience
- Executive level professional support experience a plus
- Exposure to project and process management
- Or any similar combination of education and experience
- Proficiency with Microsoft Office Suite
- Excellent verbal and written communication skills
- Ability to exercise discretion in dealing with confidential information and highly sensitive issues
- Strong interpersonal skills and problem-solving ability
- Proven record of excellent internal and external customer service
- Excellent attendance and punctuality
Cushman & Wakefield provides equal employment opportunity. Discrimination of any type will not be tolerated. Cushman & Wakefield is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other characteristic protected by state, federal, or local law.
In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email HRServices@cushwake.com. Please refer to the job title and job location when you contact us.
