Operations Administrator (Project Coordinator)

Established in 1970, S-E-A, Ltd. is national forensic engineering firm recognized worldwide leader in forensic analysis, product testing, and investigation. Our firm provides a wide range of services to reveal the cause of product, material and/or structural failures. Our engineers and investigators serve nationally and internationally as analytical litigation experts. To learn more about S-E-A, please visit our web site at www.SEAlimited.com.

We are committed to adding a team and production oriented professional to our tenured team! Please virtually tour our newly expanded Tampa office: https://my.matterport.com/show/?m=aNwyfKHWdMG

Essential Job Functions & Responsibilities:

• Primary support person for engineers/investigators in scheduling and tracking incoming and ongoing projects
• Primary support person for Senior Business Development Associate and local Sales Associate in scheduling and tracking incoming projects, leads, and sales efforts via software (Salesforce at the present) OR a team of engineers
• Responsible for document proofreading and letter composition
• Maintaining and coordinating engineer's schedules of site inspections, depositions and changes to trial schedules
• Photo processing of engineer's site photos
• Research property records and communicate with building departments
• Handles verbal and written client communications
• Maintains electronic and physical office files and databases
• Assist in annual file archival/purging process
• Spreadsheet creation, data entry and manipulation
• Handles meeting and lab exam scheduling

• Provide support for performing conflict checks, including compiling, accuracy verification, and sorting of information for computer entry, and research/request further information

• Direct/usher guests, clients to the warehouse/lab as needed
• Interact with office maintenance workers. Direct/usher them to the warehouse/lab as needed
• Assist with office maintenance operations (stocking/tidying, technical issues, etc.)
• Assist with managing incoming phone calls
• Regular and predictable physical presence in the office

Position Requirements:

• Bachelor's degree preferred, or commensurate experience
• Paralegal/Legal Assistant or production/operations role experience highly preferred
• High level of proficiency in MS Office (Word and Excel; PowerPoint) and Outlook
• Proficiency in Salesforce software preferred
• A minimum of five (5) years of professional experience
• Must be comfortable with working in an office setting that is open to the public
• Must have strong organizational, interpersonal, communication, time management and critical thinking skills
• Must have strong multi-tasking skills across multiple platformsExcellent reading, writing, and proofreading skills
• Very detail oriented

Physical Requirements:

• Ability to communicate effectively with colleagues and clients
• Ability to work at a computer for extended periods of time
• Ability to answer phones
• Ability to maneuver around the office
• Ability to carry/lift 50 lbs
• Ability to file and carry folders
• Ability to bend and/or bend and lift
• Ability to use a computer/keyboard and hold a telephone receiver while talking and taking notes

SEA places a strong value and priority on diversity, equity and inclusion across the company. We believe these values result in a more enriched work environment for our employees and allow us to best provide to our clients. SEA is also focused on, and committed to, staff health and wellbeing. We offer several benefits aimed at health and wellbeing, including an Employee Assistance Program and a Motion Wellness Program that rewards activity through contributions to employee HSA accounts.

SEA is a dedicated equal opportunity employer, evaluating all qualified applications without regard to race, color, religion, sex, national origin, veteran status, disability, sexual orientation, gender identity, or any other protected status.