Operations Administrator

About Us:

Are you looking for an energizing and challenging opportunity to make an impact on the lives of people? Then look no further! EcoWorks, a Detroit non-profit organization, strives to create and leverage awareness and community knowledge for solutions to environmental issues impacting BIPOC and frontline communities. The organization envisions people thriving in vibrant communities and buildings that foster social, economic and environmental health for everyone and places high value on integrity, collaboration, sustainability, and justice to get the job done.

The team is looking for well-versed business professional with experience in both bookkeeping and business administration. You will work to adeptly manage our books and to oversee a range of office functions, including building maintenance, maintaining personnel files and HR enrollments, and coordinating non-profit compliance and insurance. This position will report to the Executive Director.

For more information about EcoWorks, we encourage you to review our website to learn more about the great impact we have on the greater-Detroit community! https://www.ecoworksdetroit.org/

Here is more about what you’ll be doing:

• Accurately and securely maintain organizational and personnel files
• Facilitate onboarding for new hires and offboarding for departing employees
• Manage employee enrollment in fringe benefits, including health care, life and disability, and 403(b) plan; Manage insurance policies and relationships with insurance vendors
• Track and maintain company issued equipment
• Compile monthly board meeting packets
• Manage access to online accounts, technology and social media platforms
• Manage procurement process of office supplies orders and operational vendors
• Facilitate onboarding of all vendors
• Oversee building maintenance, maintenance personnel, utilities, building access and security; maintain tenant relations
• Maintains and documents all policies and procedures including the staff handbook and financial management policies
• Review bi-weekly payroll and tracking time off balances
• Support the third party accounting services firm as needed
• Contribute to grant tracking and reporting
• Process deposits and expense requisitions for programs and operations
• Maintain regulatory filings to ensure they are current
• Other duties as assigned

Key Qualifications:

• Associates degree in general business management or accounting preferred.
• Minimum three years’ experience in bookkeeping (deposits, payroll review, invoicing, liaison with accounting firm, etc.), office management and grants management required.
• Experience with human resources administrative practices (onboarding, offboarding, personnel file management, benefits administration, etc.) preferred
• Experience in vendor relationship and facilities management (insurances, licenses, facilities contractors, etc.)
• Experience with non-profit organizations is essential
• Excellent time management skills and ability to successfully manage multiple projects at one time.
• Exceptional organizational skills, attention to detail, and follow-through.
• Comfort and proficiency working with MS Office, Google Suite, and grant management software.
• Must be a team player and willing to play flexible roles to support organizational needs; has a demonstrated ability to work well with various leaders and teams in the organization
• Must be process driven and a self starter
• Possesses the ability to create new processes and systems to improve accuracy and efficiency
• Demonstrates a commitment to EcoWorks’ mission, core values, organizational culture, and social justice

EcoWorks offers an enriching, mission-driven work environment. As an employee, you can expect:

• An eclectic, diverse, driven staff who strive to change the world
• A commitment to your personal and professional growth
• A competitive salary with opportunity for growth
• Generous fringe benefits, including health care and time off
• A high degree of flexibility

EcoWorks has a long-standing record of nondiscrimination because of race, color, religion, creed, national origin, ancestry, disability, weight, gender, sexual orientation or age. All EcoWorks policies, practices and procedures relating to training, development and promotion are administered equally and in accordance with all applicable laws. All employees, interns and volunteers are responsible for complying with these policies, procedures and laws. It is also EcoWorks' policy to give full and fair consideration to applications from disabled persons and to provide appropriate training, development and promotion prospects to persons with disabilities. EcoWorks will regularly monitor these procedures to ensure continued compliance with the Equal Employment Opportunity guidelines.

Job Type: Part-time

Pay: $25.00 - $30.00 per hour

Expected hours: No less than 24 per week

Schedule:

• Monday to Friday

Education:

• Associate (Preferred)

Experience:

• Grant Management: 3 years (Preferred)
• Bookkeeping: 3 years (Preferred)
• Office Management: 3 years (Preferred)
• Non-profit: 1 year (Preferred)
• HR Administration: 3 years (Preferred)
• grant management software: 3 years (Preferred)

Work Location: Hybrid remote in Detroit, MI 48219