Office Technician - Human Resources

First Review of Applications: February 26, 2024
Position Status: Benefited
Tier 1
8 hours
Salary Range C
$15.50
Working Calendar
255 Days
Required
High School Diploma or equivalent
Proof of MMR
IVP Fingerprint Clearance Card
JOB DESCRIPTION
Yuma Elementary School District One
Office Technician - Human Resources
Purpose Statement
The job of Office Technician - Human Resources is done for the purpose/s of assisting in the smooth and efficient operation of the office; greeting and directing visistors; ensuring accurate data collection and input within the department; maintaining complete and accurate records and providing information and/or direction as requested. This position also provides clerical support and communication to staff and the public.
This job reports to the Executive Director of Human Resources Essential Functions

• Answers questions from internal and external parties (e.g. staff, parents, public agencies, etc.) for the purpose of screening calls, transferring calls, responding to inquiries and/or taking messages.
• Assists with processing of documents, forms, and mailings (e.g. files, reports, etc.) for the purpose of disseminating information to appropriate parties.
• Attends department and/or in-service meetings for the purpose of conveying and/or gathering information required to perform functions.
• Collects, inputs and formats data (e.g. files, reports, etc.) for the purpose of preparing reports and/or processing forms.
• Distributes reports as needed (e.g. various departmental reports, filing, etc.) for the purpose of ensuring delivery to addressee.
• Responsible to assist with the filing needs of the department; performs other office support duties as requested (i.e, preparing folders, filing, and other office processes).
• Maintains manual and electronic documents files and records (e.g. letters, forms, reports, etc.) for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.
• Prepares standardized documents and files for the purpose of communicating information to other parties.
• Processes information for data entry (e.g. files, department reports, etc.) for the purpose of providing required information into the department information system.
• Assists with department technology systems to provide assistance to both staff and other stakeholders.

Other Functions

• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Job Requirements: Minimum Qualifications
Skills, Knowledge and Abilities
SKILLS are required to perform multiple tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment; using pertinent software applications; preparing and maintaining accurate records; classifying data and/or information.
KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and understand complex, multi-step written and oral instructions. Specific knowledge based competencies required to satisfactorily perform the functions of the job include: concepts of grammar and punctuation; common office machines; and office methods and practices; business telephone etiquette; keyboarding; recordkeeping and record retention practices.
ABILITY is required to schedule activities; gather, collate, and/or classify data; and use job-related equipment. Flexibility is required to work with others in a variety of circumstances; work with data utilizing defined and similar processes; and operate equipment using defined methods. Ability is also required to work with a wide diversity of individuals; work with similar types of data; and utilize job-related equipment. Some problem solving may be required to identify issues and select action plans. Problem solving with data requires independent interpretation of guidelines; and problem solving with equipment is limited to moderate. Specific ability based competencies required to satisfactorily perform the functions of the job include: establishing and maintaining effective working relationships; and working as part of a team; accuracy and attention to detail; maintaining confidentiality; meeting deadlines and schedules; communicating with persons of diverse backgrounds; working with frequent interruptions.
Responsibility
Responsibilities include: working under direct supervision using standardized routines; providing information and/or advising others; operating within a defined budget. utilization of some resources from other work units is often required to perform the job's functions. There is a continual opportunity to have some impact on the organization’s services.
Working Environment
The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling, and significant fine finger dexterity. Generally the job requires 65% sitting, 25% walking, and 10% standing. This job is performed in a generally clean and healthy environment.
Experience Job related experience is required.
Education High school diploma or equivalent.
Equivalency