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Work type: Hourly Wage/Part-Time
Senior management: Executive VP & Provost
Department: Undergraduate Admissions
Location: Blacksburg, Virginia
Categories: Administrative / Clerical, Other
Job Description
The Office Services Assistant provides administrative and program support to the Travel and Events Manager, and general office support. Responsibilities include independently and accurately processing a high volume of college fair and panel invitations, database management, and preparing and shipping recruitment materials in a timely manner. Provides program support for all major public events including preparing registration materials, program setup and providing support the day of the program. Occasional evening and weekend work required.
Required Qualifications
- Administrative and/or customer service experience in an academic or professional office environment.
- Experience with computer functions such as data entry and word processing using software such as Microsoft Office.
- Ability to prioritize tasks, and handle mass mailings and filing.
- Strong organizational skills, and ability to work independently with careful attention to detail.
- Ability to meet deadlines while maintaining a high level of accuracy.
- Must be dependable, approachable, and present a professional image in representing the university to prospective families and university staff members.
- Strong multitasking, organizational, project management, and problem solving skills.
- Must possess the ability to be flexible, and quickly and smoothly handle unanticipated changes and needs.
- Strong interpersonal and communication skills and ability to work cooperatively in a team environment.
- Must be able to safely move and handle items weighing up to 40 pounds.
Preferred Qualifications
- Proficiency with Microsoft Suite.
- Experience with event planning support such as preparing registration materials and event setup.
- Working knowledge of SLATE.
Pay Band
3
Appointment Type
Regular
Salary Information
Starting at $18/hr
Review Date
Additional Information
The successful candidate will be required to have a criminal conviction check.
About Virginia Tech
Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers. A leading global research institution, Virginia Tech conducts more than $500 million in research annually.
Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.
If you are an individual with a disability and desire an accommodation, please contact (Samantha Boyd) at Sfboyd@vt.edu during regular business hours at least 10 business days prior to the event.
Advertised: December 5, 2023
Applications close:
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