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SalaryEvergreen Advisors, LLC is seeking an experienced part-time Office Manager to join our team in our Columbia, MD Office. The Office Manager is responsible for all things office-related, from greeting guests to managing external vendor relationships; responsible for performing additional administrative duties as arise; responsible for overseeing Company office space and organizing office operations; and responsible for maintaining a positive relationship with the corporate staff, clients, and vendors.
About Evergreen Advisors:
Evergreen Advisors serves the needs of emerging growth and middle-market companies by offering a suite of Investment Banking and Corporate Advisory services throughout the various stages of the business lifecycle.
Primary Responsibilities:
- Manages reception to the office to ensure effective telephone and mail communications both internally and externally to maintain a professional image. This includes receiving and directing visitors, clients, vendors, etc., and answering or directing inquiries.
- Schedule meetings, appointments, and travel as assigned.
- General office coordination, including scheduling of conference rooms; vacation schedules; meetings; maintaining kitchen supplies/office supplies; and preparing and receiving all overnight packages for the team; memberships, sponsorships, marketing events, and publications as requested; new hire preparation and notifying and following up with property management about building issues.
- Negotiates the purchase of office supplies, office equipment, etc., and responds to any inquiries from outside vendors or internal employees for the entire staff in accordance with company purchasing policies and budgetary restrictions.
- Assistance on projects/engagement as needed, including mailings and assisting in the preparation and coordination of pitches, proposals, and client/prospect research. This includes printing of bios and assembly of standard pitch materials/folders and competitive data intelligence.
- Assist in organizing, planning and executing all corporate events.
- Manage business development databases
- Support executives’ time by routing correspondence, drafting letters and documents, and collecting and analyzing information.
Preferred Qualifications and Experience:
- Strong communication skills, both verbal and written
- Attention to detail
- Flexibility/Adaptability
- Ability to prioritize
- Proficiency in MS Office Suite (Word, PowerPoint, Outlook and Excel)
- Experience working with senior management
- Efficient typing skills
- Organized and reliable
- Good interpersonal skills
- Customer service oriented
- Knowledge of basic accounting functions
- Team player willing to assist others with job duties
This position is located in our Columbia Office and remote work is not available.
Job Type: Part-time
Pay: $25.00 - $27.00 per hour
Expected hours: 24 per week
Ability to Commute:
- Columbia, MD 21044 (Required)
Ability to Relocate:
- Columbia, MD 21044: Relocate before starting work (Required)
Work Location: In person
