Office Manager

Office Manager

$25 per hour

Citywire is seeking a dynamic and proactive Office Manager to join our team in New York. This integral role, based in Manhattan, offers a part-time schedule of 22.5 hours per week. This position is ideal for individuals seeking flexibility coupled with hands-on involvement in office operations.

Main responsibilities:

• Maintain a clean and orderly office environment, and liaise with building management, office cleaners, and waste management on any office-related maintenance.

• Order and ensure the office remains well-supplied with stationary, equipment, office supplies, and snacks.

• Handle general office administration tasks including invoicing, check deposits, sorting and distributing mail, and ensuring timely delivery to the relevant employees.

• Ensure our new starters are set up with office key cards, a tour of the office and occasionally ordering laptops and shipping them out to new starters.

• Manage all office-related tasks, including overseeing studio operations, welcoming guests, and coordinating conference room scheduling, among other duties.

• Supporting our HR team with HR administration.

• Attend to various ad hoc tasks as required, including running errands for the office, organizing birthday cards and cakes for Citywire US staff, planning summer and Christmas parties, and organizing monthly team bonding activities.

Job specific skills / technical skills:

• Outstanding written and verbal communication, with exceptional English language skills.

• Strong organizational skills, capable of managing multiple tasks simultaneously.

• Comfortable working independently, demonstrating proactive decision-making and taking ownership of responsibilities.

Who we are?

Citywire is a provider of independent data and content for the asset management and corporate industries. Our proprietary data and analytics help to power our solutions across content (publishing), conferences, licensing, and third-party content production. We employ around 300 talented employees and have a global reach, with offices in London, Brighton, Paris, Munich, Milan, New York and Singapore.

Honesty, integrity, fairness and respect are four core values. We can and should disagree with one another, in the interests of getting the right answer. Arguments for truth, not ego. We should always focus on sustainability at every level of the company.

Excelling at your job will contribute to high performance at Citywire. You should have a continuous and constructive spoken dialogue with your manager about your performance, with particular reference to these behaviours: A positive approach; collaborating with colleagues; a make it happen attitude.

Benefits:

• 20 days paid vacation rising to 23 after 3 years’ service, 24 days after 4 years’ service and 25 after 5 years’ service, plus federal and state holidays.

• Generous health insurance contributions from day one.

• Dental, vision, HRA, HSA, and FSA plans available.

• Company 401k/Roth retirement plan with employer contribution (up to 4%).

• Life insurance and short & long-term disability insurance.

• Monthly/annual ($50pm/$600pa) company contribution towards a well-being activity of your choice. This can include gyms, therapy sessions, or wellbeing app subscriptions.

Citywire is an equal opportunities employer.