Address
Form of work
SalaryJob Description
Role: As the Office Manager you will be in charge of the day-to-day operations of the agency which entails handling all HR duties, payroll, maintaining general ledgers, recording financial transactions, processing account payables and account receivables, bank reconciliation, as well as being an Executive Assistant to the president. You will act as the liaison between the president, company reps, staff and local vendors.
Salary: $60000.00 - $70000.00 per year
Benefits
Annual Base Salary + Bonus Opportunities
Paid Time Off (PTO)
Health Insurance
Dental Insurance
Life Insurance
Mon-Fri Schedule
Hands on Training
Career Growth Opportunities
Retirement Plan
AD&D
Costco Membership
Bonuses
Responsibilities
Principal Responsibilities:
- Assist with various administrative tasks as assigned by the President
- Assist with all Human Resources functions (including benefits)
- Implementation Policies & Procedures
- Benefits Administrator
- Track employee hire dates and birthdays
- Maintain and order office supplies and equipment
- Review and Tracking Agency Licenses
- Point person for maintenance, mailing, shipping, supplies, equipment, bills, and errands
- Organize office operations and procedures
- Drafting, preparing, and proofreading letters on behalf of the president
- Recording the minutes of meetings
- Maintain contact list (such as vendors, company reps, insurance carriers)
- Produce and distribute correspondence memos and letters
- Coordinate office staff activities to ensure maximum efficiency and top performance by providing them with adequate coaching and guidance
- Responsible for recruiting staff for the office and providing orientation and training to new employees
- Lead the team by creating a positive work environment through individual and team recognition
- Present a positive and professional appearance
- Responsible for developing standards and promoting activities that enhance operational procedures
- Participate actively in the planning and execution of company events and remind the president about birthdays, anniversaries, and company celebrations.
- Arrange international and domestic travel
- Track continued education of all employees of Klinger Insurance Group
- Check email, voice mail and return all calls within 4 hours
- Maintain the president's activity calendar/schedule meetings
- Inside IT coordinator
- Maintain general ledgers
- Record financial transactions
- Process accounts receivables and payables
- Perform bank reconciliation
- Prepare financial reports
- Processing payroll
- Assist in property management communication and overseeing the cleaning crew for our office
- Prepare all monthly reports for the president
- Other duties as assigned
- Lead by example in all that you do.
Requirements
Qualifications / Education / Experience
- Must know QuickBooks
- 5+ years of experience in management (Office Manager)
- The ability to prioritize work in a fast-paced environment and good time management skills is a must
- Knowledge of human resources management practices and procedures including labor laws
- College degree preferred (Business Administration Graduate)
- Proficiency in Microsoft Office
- Tech-savvy
- Computer skills and knowledge of office software
- Strong communication skills both written and oral
- Excellent organizational and planning skills
- Attention to detail and problem solving skills
- Must be able to lead and motivate by example
- Must have a positive attitude and be team oriented
- Must pass a criminal background check
Company Description
Our Agency is located in Germantown MD specializing in Auto, Home, Life, and many insurance products. We care about our clients, and it shows in our results as we have achieved many awards since opening our doors. Our dedicated staff works incredibly well as a team and always puts the customer first. Apply to our team today!
