Office Manager

Office Manager

Benson Enterprises is one of the premier design/build landscape management firms in the Rochester area. We have been providing a comprehensive range of services, from landscape design through installation and maintenance, for over 35 years. Customer service and quality work are our priority, and we strive to make sure we exceed our customer’s expectations from start to finish.

At Benson Enterprises, we strive for a great working environment and a healthy workplace culture. We have monthly cookouts and other team bonding events throughout the year to engage in a fun and positive atmosphere.

We are seeking a Office Manager to join our team, Monday through Friday some Saturday mornings (April-June & October-November). We are searching for an individual looking for long-term employment as we continue to grow.

Successful candidates will have excellent administrative, organizational, bookkeeping and communication (written and verbal) skills, as well as work efficiently in a fast-paced, team environment. You should also be able to manage multiple projects with accuracy and have superb time management skills and meet deadlines.

PRIMARY RESPONSIBILITIES

The Office Manager will work closely with the President performing a variety of administrative and clerical tasks to support our Administrative, Sales and Operation teams. In addition, some of their detailed responsibilities may include:

• Answer phones and assist with customer requests and inquiries, return voicemails, confirm service visits with clients
• QuickBooks accounting entries
• Payroll: Process weekly payroll
• Accounts Payable: approving and paying invoices, purchase order maintenance, and credit card reconciliation
• Prepare and manage client invoices
• Enter leads for the Sales Team into our industry specific software
• Assisting in the tracking of individual job projects and client database software. Including costs, variance analysis, recording tasks and issues, and management reporting
• Accounts Receivable: applying customer payments and making collection calls
• Drive Marketing with our 3rd party marketing company & interact on our social media channels
• Support Human Resources processes
• Administration duties such as cash accounts receivables, office supply and break room orders, along with planning monthly cookouts and breakfast meetings
• Other administrative tasks and projects as assigned

QUALIFICATIONS and SKILLS

• Strong interpersonal, phone and client service skills
• Attentive to details
• High proficiency in Microsoft Word and Excel
• CRM and job project database experience preferred
• QuickBooks experience a plus
• Strong problem-solving skills
• Self-starter with ability to know how and when to ask for help

Pay: Salary $65,000 - $75,000 and will be based on your experience

WORK SCHEDULE:

• Monday – Friday, Saturdays as needed during peak seasons.
• Hours at times may vary depending on work demands.

BENEFITS:

• Medical / Dental and Vision insurance Pre-Tax (section 125) - Company pays up to 80% for Individual and 50% for Family
• Health Savings Account
• 401 K with 4% Company Matching
• Paid Vacation and Holiday’s
• Multiple company gatherings are held each year to promote a "family" atmosphere.
• We will train you and help you improve your skills
• Benson Enterprises provides life insurance and additional short term & long-term disability insurance at no cost to you. Employee Health, Dental plans and HSA contributions are covered by our Section 125 Cafeteria Plan. A cafeteria plan allows employees to pay certain qualified expenses on a pre-tax basis.

To learn more about us, go to www.BensonEnterprises.com .

We are an equal opportunity employer and a drug free workplace.

BENSON ENTERPRISES IS AN AT WILL EMPLOYER AND AN EQUAL OPPORTUNITY EMPLOYER

Job Type: Full-time

Pay: $65,000.00 - $75,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Schedule:

• 10 hour shift
• 8 hour shift
• Day shift
• Monday to Friday
• Weekends as needed

Experience:

• Customer service: 2 years (Preferred)
• CRM software: 2 years (Preferred)
• QuickBooks: 1 year (Preferred)

Work Location: In person