Office Manager

City of Chester

Job Posting

Position Title:Office Manager

Organization Unit: Various Departments

Reports to: Director of the Department

Status: Full-time, Non-Bargaining Unit

Hours: M-F, 9:00 am – 4:30 pm

Posting Period: until filled.

Salary: $48,900- $52,304

Benefits: Medical, Vision, Dental, & Life

Summary: Responsible for overseeing the daily operations within the assigned office. Duties include but are limited to:

• Communicating with department heads.
• Relaying important information or policy changes from upper management.
• Implementing said changes.

As the Office Manager, you may be the first point of contact for internal and external parties within the office. Duties and responsibilities will vary depending on a department's size but might include.

The following statements are illustrative of the essential functions of the job and do not include other nonessential or peripheral duties that may be required. The City of Chester retains the right to modify or change the duties or essential functions of the job at any time.

Performs other related work and special projects as needed.

Position Qualifications

Minimum Education and licensing requirements: A bachelor’s degree preferred from an accredited college or university.

• Two to three years’ experience in an Office Manager setting
• Must be proficient with Microsoft office software suite (Word and Excel a must have).

Qualifications / Skills

• Supply management
• Tracking budget expenses
• Staffing
• Managing processes
• Communication
• Promoting process improvement
• Inventory control
• Reporting skills

Duties and Responsibilities (For Performance Appraisal)

• Maintains office services by organizing office operations and procedures, preparing payroll, controlling correspondence, designing filing systems, reviewing and approving supply requisitions and POs, and assigning and monitoring clerical functions.
• Provides historical reference by defining procedures for retaining, protecting, retrieving, transferring, and disposing of records.
• Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.
• Completes operational requirements by scheduling, assigning employees, and following up on work results as directed by the department head.
• Keeps management informed by reviewing and analyzing special reports, summarizing information, and identifying trends.
• Maintains office staff by onboarding, orienting, training, and offboarding employees.
• Achieves financial objectives by helping to prepare the department's annual budget, scheduling expenditures, analyzing variances, and initiating corrective actions.
• Contributes to team effort by accomplishing related results as needed.

CONTACT THE DEPARTMENT OF HUMAN RESOURCES AT 610-447-7700 ext. 7803 FOR A JOB APPLICATION OR DOWNLOAD FROM THE CHESTER CITY WEBSITE AT WWW.CHESTERCITY.COM

Job Type: Full-time

Pay: $48,900.00 - $52,304.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Schedule:

• Monday to Friday

Ability to Relocate:

• Chester, PA 19013: Relocate before starting work (Required)

Work Location: In person