Office Manager

A few things about us…

We're the industry's largest and most well-respected commercial flooring installation service company. Our innovative vision allows us to do business differently and create new standards by bringing industry-leading expertise from our family of brands across 52 locations across the US. Our team is now nearly 2,100 strong. We're equipped, profitable, and have grown faster than we ever expected and now include a varied array of market brands that have respectively achieved the distinction for service quality that sets our standard. Our brand partners include Diverzify+, Beckers, Collaborative Turnkey Solutions (CTS), Contract Carpet Solutions (CCS), Epoxy SI, High-Performance Flooring, Kiefer USA, Lane's Floor Coverings and Interiors, Kenny Floor Covering LLC, Pavilion Floors, ProSpectra Contract Flooring, RD Weis LLC, Select Prefab Solutions and Spectra Contract Flooring

Unlike others in the industry, we think and do things differently, lead with relentless curiosity, imagination, and innovation, and are frequently told by our customers that we're a breath of fresh air. We partner with some of the fastest-growing, most promising, and most well-respected companies in the US to bring their facility visions to life. We've worked unbelievably hard to serve our clients, and it's paid off.?

What's it like to work here…

Our appealing work environment includes highly competent co-workers, competitive pay, engaging work, business casual dress, flexible schedule, full medical, telemedical, mental health, prescriptions, HSA/FSA, Life & AD&D, vision and dental benefits, and 401k. We work very hard and have a lot of fun. We thrive on doing things better, more efficiently, and smarter. We have high expectations of our people because we all live and die by our values and trust our teams to get their work done and maintain a proper work-life balance.?

So now that you know about us, here's the job…

At Diverzify, we believe our associates are at the heart of our organization. We are looking for an Office Manager to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety. You will be responsible for include scheduling meetings and appointments, making office supplies arrangements, greeting visitors and providing general administrative support to our employees.

Here's what we are looking for…

• Organize office operations and procedures and partner with HR to update and maintain office policies as necessary
• Ensure that all items are invoiced and paid on time, to include AIA billings.
• Use of Customer Billing Systems
• Coordinate with IT department on all office equipment
• Manage contract and price negotiations with office vendor and service providers.
• Manage office G&A budget, ensure accurate and timely reporting and project completion procedures
• Assist in the onboarding process for new hires
• Address employees’ queries regarding office management issues.
• Liaise with facility management vendors and Accounts Payable to ensure timely payment of payables

And you would have the following…

• High School degree required (Bachelor in Business Administration preferred)
• 2 – 3 years of proven experience as an Office Manager, Front Office Manager or Administrative Assistant
• Knowledge of Office Administrator responsibilities, systems and procedures
• Proficiency in MS Office (MS Excel and MS Outlook, in particular, familiarity with email scheduling tools, like Outlook)
• Hands-on experience with office machines.

And exhibit the following competencies…

• Leadership?
• Researching Information?
• Attention to Detail
• Problem-Solving?
• Decision Making & Judgment??
• Planning & Organizing
• Creative & Innovative Thinking
• Communication Skills

Is this you? If so, then we invite you to join us and apply. See firsthand what it's like to grow and advance in a truly collaborative environment where everyone is supported, empowered, and inspired to be their best and unlock their full potential. One last thing, if you heard about this position from one of our Diverzify team members, make sure you tell us and enter their contact information, and we will do all the leg work.?

We are an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.