Office Coordinator

WHAT WE DO:

Dunaway is a professional services firm established in 1956, with offices in Fort Worth, Austin, Dallas, Farmersville, Houston, Midland, and San Antonio. We offer civil and structural engineering, planning + landscape architecture, survey, and construction inspection services to public and private clients throughout Texas.

As a multi-discipline firm with a staff of over 250+ positioned in our seven offices across the state of Texas – our firm’s size, location, and reputation allows us to provide local, specialized knowledge to each project and each client that we serve.

WHO WE ARE:

The Dunaway Difference is our three foundational components (represented by the waves in our logo): Core Values, One Heart, and Profitable Growth. The combination of these three pillars creates a feeling and experience that is uniquely Dunaway.

WHAT YOU’ll BE DOING:

As a Line of Business and Austin Office Coordinator, you will be responsible for the coordination, execution, and management of all administrative support functions for the structural engineering line of business and the Austin Office. Including Executives/Managers, Engagement Managers, and Discipline Leads; also includes both routine and complex support to all employees in the line of business and Austin office, as well as coordination and execution of other company-related programs and events.

Once selected to join our team, you will:

• Create, coordinate, and manage all administrative aspects of the line of business and commercial and residential structural projects.
• Assist with project setup and administration, contract amendments, billing coordination, invoice setup, and financial reports.
• Assist with project opportunities pipeline tracking, project research, and proposals.
• Be the Austin point of contact for all office administration and facilities management.
• Work with and support the Good Works and Fun Committees.
• Schedule Business Development activities and lunch and learns.
• Perform general support functions, such as expense reports, mileage tracking, calendar management, and travel arrangements.
• Other duties as assigned.

KNOWLEDGE:

• Solid knowledge of and proficiency with MS Office (Word, Excel, PowerPoint, Outlook) specifically with preparing reports, graphs, presentations, etc.
• Ability to effectively coordinate with and support a large group of employees, including creating and managing processes and procedures.
• Prior exposure to and working with proposals and contracts.
• Ability to compose correspondences, analyze data, and draft structured reports.
• Strong proficiency with typing/computer operation.

SKILLS:

• High attention to detail
  
• Ability to prioritize, organize, and multi-task effectively
• Strong initiative and follow-through
• Strong communication skills, both written and verbal
• Ability to handle sensitive information in a professional and confidential manner
• Ability to exercise independent judgment to make decisions in accordance with established documents, policies, and procedures and to interpret such when necessary

EXPERIENCE:

• Prior experience with Deltek Vision
  
• A minimum of 5 years of previous administrative experience
• AEC industry experience preferred

EDUCATION:

• High School Diploma/GED; Associate degree strongly preferred