Office Coordinator

KEY RESPONSIBILITIES:

• Punctually and efficiently answering telephone calls and greet visitors in a friendly, cheerful, and professional manner treating each person as our only customer.
• Seeing to visitors’ comfort while they wait for their party and use every means available to inform that party of their visitors’ presence.
• Assist with and act as support to plant scheduler and logistics coordinator
• Promotes office safety by adhering to visitor and guest policies
• Receives and sorts incoming mail and packages and alerts staff members that their items have arrived.
• May assist in organizing and arranging travel as needed
• Update, plan, organize and coordinate company events and meetings for managers as needed
• Perform other administrative tasks as directed by other leaders such as sorting paychecks, filing, typing, data entry, distributing memos, reports and correspondence,
• Answer routine employment inquiries from applicants regarding job openings. Assist with applicant software applications and job postings on the internal facility communication boards.
• Perform administrative support as it relates to safety and employee activity meetings; typing minutes, coordinating meetings and logistics
• Assist in ordering company / department lunches
• Ability to handle complex and confidential information with discretion
• Follows established company policies and procedures.
• Maintain clean and safe reception area; keep it tidy at all times
• Manage vendor relations with Coffee/Food vendors
• Order flowers/plants for special events
• Act, Live, and Behave by TCF Core Values.
• Other duties as assigned

QUALIFICATIONS:

• (5+) years of related administrative experience
• (5+) years customer service experience
• Associates degree preferred
• Experience working and balancing a busy multi-line phone system and greeting guests
• Proficient in Microsoft Office including Word, Outlook, Excel, PowerPoint, Publisher, and Access
• Communication - strong verbal & written
• Prioritizing multiple projects and requests
• Organized & Detail Oriented

PHYSICAL DEMANDS/WORKING CONDITIONS:

• Standard office environment
• Ability to occasionally lift up to 20 pounds
• Ability to occasionally climb, balance, stoop, kneel, reach
• Ability to work extended hours sitting at a computer