Office Assistant

At Andersen Tax LLC (“Andersen”), we offer a rewarding career path for exceptional, motivated, and entrepreneurial individuals. From the moment your employment begins, you will be exposed to a variety of projects giving you the opportunity to stand out and make a difference. Because of our favorable Managing Director to Associate ratio, you will receive hands-on mentoring from firm leaders that prioritize your growth and development.

Once you join the team, you will become well-acquainted with our core values: Best-in-Class, Stewardship, Independence, Seamlessness, and Transparency. These are the qualities that define Andersen professionals.

Know that through our sustained growth and best-in-class service, we offer substantial long-term career opportunities and the tools necessary to be an emerging leader. If you want to be a part of a growing and exciting organization, then consider your opportunities with Andersen – a name from the past, a firm for the future.

The Andersen Chicago Office is seeking a full-time Office Assistant to manage the front desk and administration for a mid-size office. The Office Assistant is responsible for office administration supply management, tax return filing administration, file maintenance, and administrative support for tax professionals.

He/she reports directly to the Operations Director, works closely with the Operations Coordinator and serves as the primary contact for a variety of support functions.

Primary Responsibilities/Essential Functions:

• Maintains the front desk, including client and visitor needs, the phone line, and deliveries;
• Tracks and monitors, orders, and replenishes office supplies;
• Manages office space needs for employees (access badges, desk drawer keys, etc.);
• Creates and sends office announcements;
• Possesses basic IT troubleshooting skills;
• Manages the executive assistant report;
• Processes and organizes client paperwork, including daily runs to the post office;
• Coordinates busy season meals/snacks for the staff and must be able to follow-up and confirm orders, ensuring accuracy of specified orders and seamless delivery;
• Proactively assists and ensures the completion of administrative support requested by staff on a day-to-day basis;
• Coordinates with the Executive Assistant team on management support;
• Is willing to be of service or assistance as needed; and
• Performs other related work as assigned.

• 3+ years of receptionist and administrative experience supporting multiple executives;
• Proficiency in Microsoft Word, Excel, Outlook and PowerPoint;
• Excellent written and verbal communication skills;
• Ability to interact and collaborate with all levels of personnel;
• Exceptional organizational and time management skills, meticulous attention to detail, and very strong multitasking abilities;
• Proactive, gogetter, takes initiative and demonstrates team building skills;
• Ability to work independently with minimal supervision · Ability to demonstrate stress management skills, especially during busy season when there is a high demand for support.
• Applicants must be currently authorized to work in the United States on a full-time basis.