Office Assistant Hv-Mc-121123

Founded in 1953, Hudson Valley Community College (HVCC) located in scenic Upstate NY is a multi-campus College with locations in Troy and Malta New York. HVCC offers more than 80 degree and certificate programs in three schools: Business and Liberal Arts; Health Sciences; and Science, Technology, Engineering and Math (STEM). Hudson Valley is one of 30 community colleges in the State University of New York (SUNY) system and serves nearly 9,000 students each year. The college is a recognized leader in career and transfer preparation, workforce training initiatives, distance learning and service to a diverse population of students. Hudson Valley has an extension center in Malta, NY known as HVCC North and sponsors the Capital District Educational Opportunity Center in Troy, NY. With more than 80,000 alumni and nearly 1,000 employees, the college and is a catalyst for educational opportunity and economic development in the Capital Region of New York State.

Hudson Valley seeks experienced, dynamic, capable, creative and caring individuals who would like to join our team and continue to build on decades of successful service to our community.

Office Assistant 
HV-MC-121123

In order to be considered an applicant for this position you must meet the minimum qualifications as stated in this announcement. HVCC does not support Visas. Applicants must currently hold an unrestricted employment authorization to work in the United States and appointment will be contingent upon completion of a background check.

Minimum Requirements:

Associate’s degree and three (3) or more years of paid experience in an administrative office setting; demonstrated proficiency with Microsoft Office software. Work experience in higher education and/or experience as a legal assistant preferred.
The successful candidate must possess strong written and verbal communication skills and be able to handle high-level internal and public contact with a high degree of confidentiality; have effective organizational skills and attention to detail; and the ability to prioritize assignments and multitask as required.

Nature and Scope of Duties:

The Office Assistant, Office of the President, reports to General Counsel and performs the following duties within the Office of the President, which includes External and Government Affairs and the Office of the General Counsel:

•    Greets and directs visitors to Executive Suite, assists with planning and details of events, updates and maintains office mailing lists, processes requisitions, Invoices, expense reports and travel authorizations.

•    May perform research or review for construction contracts and other contracts and funding agreements under State and Federal programs, real property and equipment acquisition and leasing, and for environmental matters including compliance with SEQR, subpoenas under FERPA, FOIL requests, or other matters in the office of General Counsel, drafts correspondence as needed.

•    Takes meeting minute as needed, assists with mailings, scans files as directed for electronic data storage.

• Assists with purchasing, processing invoices, ordering office supplies, and other finance
  related tasks.

•    Assists with maintenance of Administrative Calendar, including the calendar for the Guenther Board Room and the Presidential Innovation Hall.
•    May assist with other legal matters, as assigned.

•    May assist with matters pertaining to the Board of Trustees, as assigned.

•    Performs other duties as required.

The salary range for this position is $45,000-$48,000.

Hudson Valley offers a full benefit package including Health Insurance, Dental and Eye Insurance, Retirement, employee and employee’s spouse and children tuition waivers. HVCC also has a generous leave policy. 

To apply, please visit www.hvcc.edu/jobs and complete the online application before the close date of December 28, 2023 . Interviews will be scheduled in January. 

 Hudson Valley provides educational access to a diverse community of traditional and non-traditional learners in an environment that fosters lifelong learning and freedom of inquiry and expression. Hudson Valley values equity, inclusion, and dignity for all.

Women, minorities, veterans, and individuals with disabilities are encouraged to apply. Bi-lingual applicants strongly encouraged to apply.

Hudson Valley Community College is an Affirmative Action/Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation or gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.