Office Assistant

Please note that this posting closes at 3:00 pm on the date listed above.
If you have questions regarding this position, please contact Dave Vande Veegaete, Granite Peaks Adult Education Principal, at (385)-646-4325 or email dvandeveegaete@graniteschools.org
Hours per week: 28
Spanish-speaking Preferred
This is an evening office position at the Granite Peaks learning center (501 East 3900 South) from 2:00 pm until 9:00 pm Monday through Thursday. Starting wage is $21.38 per hour.
Job Summary
The Adult Education Office Assistant is a versatile position supporting Adult Education programs. Attendance, physical presence, and timeliness are required and are essential functions of this position.
Essential Functions

• Manage stuent data in Utopia, MyGED
• Create and complete registration materials
• Input student information and use database to create rolls, reports, and schedule classes
• Request student transcripts and keep accurate student files
• Work with the site coordinator to schedule rooms, print rolls, register students, and collect fees
• Answer phones and assist students and teachers
• Make appointments for coordinator and counselor
• Administer Placement and Post Tests to students as needed
• Other duties as assigned

Non-Essential Functions

• Other duties as assigned*

*This description should not be construed to contain every function/responsibility that may be required to be performed by an employee assigned to this position. To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of education, knowledge, and experience requirements; the machines, tools and equipment used; background; and any licenses or certifications required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.
Required Education and Qualifications
High school diploma or equivalent
Some college experience preferred
Required Prior Experience
None
Required Knowledge and Skills

• Ability to accurately type 35 wpm
• Proficient in spelling, punctuation and grammar
• Professional attitude and appearance
• Dependable
• Organized
• Strong communication skills
• Knowledge of Microsoft operating programs
• Ability to handle multiple tasks and distractions while maintaining confidentiality
• Adept at learning new computer programs

Assigned Decision Making
Make decisions within guidelines. Handles routine daily problems. Refers difficult questions to a higher authority
Interactions with Others
Positive interaction of students, teachers, support personnel, parents, and administrators.
Supervisory Responsibility
NA
Budget Responsibility
NA
Working Environment
General office conditions. May be exposed to illness.
Physical Requirements – Not limited to the following:

• While performing the duties of this job, the employee is required to speak and/or hear. Frequently required to stand, walk, reach with hands and arms and stoop, kneel, and crouch. Occasionally required to use hands to handle or feel and must occasionally climb or balance.
• Specific vision abilities required include close vision, distance vision, color vision, peripheral vision, and depth perception.
• Must be able to stand/sit for long periods of time.
• Must be able to lift and or move up to 20 lbs.

Note: The list of essential and marginal functions and of physical requirements is not exhaustive and may be supplemented in accordance with the requirements of the job.

Please note that this posting closes at 3:00 pm on the date listed above.
If you have questions regarding this position, please contact Dave Vande Veegaete, Granite Peaks Adult Education Principal, at (385)-646-4325 or email dvandeveegaete@graniteschools.org
Hours per week: 28
Spanish-speaking Preferred
This is an evening office position at the Granite Peaks learning center (501 East 3900 South) from 2:00 pm until 9:00 pm Monday through Thursday. Starting wage is $21.38 per hour.
Job Summary
The Adult Education Office Assistant is a versatile position supporting Adult Education programs. Attendance, physical presence, and timeliness are required and are essential functions of this position.
Essential Functions

• Manage stuent data in Utopia, MyGED
• Create and complete registration materials
• Input student information and use database to create rolls, reports, and schedule classes
• Request student transcripts and keep accurate student files
• Work with the site coordinator to schedule rooms, print rolls, register students, and collect fees
• Answer phones and assist students and teachers
• Make appointments for coordinator and counselor
• Administer Placement and Post Tests to students as needed
• Other duties as assigned

Non-Essential Functions

• Other duties as assigned*

*This description should not be construed to contain every function/responsibility that may be required to be performed by an employee assigned to this position. To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of education, knowledge, and experience requirements; the machines, tools and equipment used; background; and any licenses or certifications required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.
Required Education and Qualifications
High school diploma or equivalent
Some college experience preferred
Required Prior Experience
None
Required Knowledge and Skills

• Ability to accurately type 35 wpm
• Proficient in spelling, punctuation and grammar
• Professional attitude and appearance
• Dependable
• Organized
• Strong communication skills
• Knowledge of Microsoft operating programs
• Ability to handle multiple tasks and distractions while maintaining confidentiality
• Adept at learning new computer programs

Assigned Decision Making
Make decisions within guidelines. Handles routine daily problems. Refers difficult questions to a higher authority
Interactions with Others
Positive interaction of students, teachers, support personnel, parents, and administrators.
Supervisory Responsibility
NA
Budget Responsibility
NA
Working Environment
General office conditions. May be exposed to illness.
Physical Requirements – Not limited to the following:

• While performing the duties of this job, the employee is required to speak and/or hear. Frequently required to stand, walk, reach with hands and arms and stoop, kneel, and crouch. Occasionally required to use hands to handle or feel and must occasionally climb or balance.
• Specific vision abilities required include close vision, distance vision, color vision, peripheral vision, and depth perception.
• Must be able to stand/sit for long periods of time.
• Must be able to lift and or move up to 20 lbs.

Note: The list of essential and marginal functions and of physical requirements is not exhaustive and may be supplemented in accordance with the requirements of the job.